Western Digital Technologies

Executive Assistant

Western Digital Technologies • $70K — $95K *
San Jose, CA 95123In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years of experience as an Executive Assistant or Senior Administrative Assistant for VP-level executives
  • Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, OneNote
  • Experience with Concur for expense management and Workday for HR systems
  • Proven ability to manage complex, multi-time-zone calendars independently
  • Strong written and verbal communication skills with attention to detail
  • Demonstrated professionalism handling confidential and sensitive information
  • Excellent organizational, prioritization, and problem-solving skills

Responsibilities

  • Manage a complex global calendar to align with strategic priorities
  • Coordinate meeting logistics, agendas, materials, and follow-ups
  • Oversee intricate domestic and international travel arrangements
  • Serve as primary contact for the VP's office ensuring effective communication
  • Collaborate with Communications to create briefing documents and business trip packets
  • Triage inquiries and route routine matters to the appropriate owners
  • Manage expense reports and administrative workflows using M365 and internal tools

Benefits

  • Paid vacation time and sick leave
  • Comprehensive medical/dental/vision insurance
  • Life, accident, and disability insurance
  • Tuition reimbursement and other voluntary benefit programs
  • Employee stock purchase plan and 401(k) with company matching
  • Employee assistance program and wellness initiatives
  • Incentive bonuses based on personal and company performance
Full Job Description
Job Description

We are seeking a highly skilled Executive Assistant (EA) to support a Vice President. This role is a trusted partner to the VP and his collective leadership team, ensuring the smooth and effective operation of the VP's office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality.

The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the Leadership Team.

Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.

Essential Duties & Responsibilities

Executive Support & Calendar Management
  • Manage an intricate, global calendar; ensure the VP's time aligns with strategic priorities.
  • Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
  • Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.

Communication & Briefing Preparation
  • Serve as the primary contact for the VP's office, ensuring clear, timely communication with internal teams and external partners.
  • Partner with Communications to prepare briefing documents, talking points, and business trip packets.
  • Triage and respond to inquiries; route routine matters to appropriate owners.

Operational & Administrative Excellence
  • Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools.
  • Maintain organized documentation, collaboration sites, and executive workflows.
  • Work effectively across WD's global EA community, establishing and maintaining strong working relationships


Qualifications

Required Qualifications
  • 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting VP-level or above executives
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, OneNote)
  • Experience with Concur (expense management) and Workday (HR systems)
  • Demonstrated ability to manage complex, multi-time-zone calendars independently
  • Strong written and verbal communication skills with a high attention to detail
  • Proven ability to handle confidential and sensitive information with professionalism and discretion
  • Excellent organizational, prioritization, and problem-solving skills


Preferred Qualifications
  • Experience supporting a VP in a global technology or Fortune 500 company
  • Familiarity with Confluence, ServiceNow, or project management tools
  • Experience with event planning and executive offsite coordination
  • Bachelor's degree in Business Administration or a related field


Additional Information

Compensation & Benefits Details
  • An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
  • If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
  • You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

About Western Digital Technologies

Western Technology Investment is a venture capital firm that specializes in offering acquisition financing to revenue-generating firms. The firm provides debt and lease financing to venture capital backed technology companies.

Western Digital Technologies Careers

Join the innovative world of Western Digital Technologies, a leader in data storage solutions, where we are committed to empowering our global team of professionals. This is an unparalleled opportunity to advance your career with a company at the forefront of technological innovation and digital storage.

Work You’ll Do

At Western Digital Technologies, you will be part of a dynamic team that drives data innovation across various industries. Our commitment to excellence and leadership in the technology sector provides a unique platform for professionals to influence the future of digital storage and management solutions.

Explore Job Opportunities and Growth

Western Digital Technologies offers a variety of job opportunities that cater to a range of skills and experiences. Whether you’re looking for an entry-level position or a more senior role, our company is eager to support your professional growth through challenging projects and continuous learning opportunities.

Internship Programs

Kickstart your career with Western Digital Technologies through our internship programs. These positions are designed to give you hands-on experience and insights into our day-to-day operations, preparing you for a full-time role in our company. Interns at Western Digital Technologies gain invaluable industry knowledge, networking opportunities, and professional skills under the guidance of experienced mentors.

Benefits and Culture

We pride ourselves on a culture that fosters diversity, innovation, and leadership. Western Digital Technologies is dedicated to providing employees with a supportive work environment where everyone is encouraged to be their best. Our benefits package is comprehensive, including health, dental, and vision insurance, employee wellness programs, and significant career development opportunities.

Join Our Team

We are continuously hiring creative, curious, and motivated individuals who are ready to drive innovation in the technology space. Explore open positions that match your skills and interests on our careers page. At Western Digital Technologies, we value diversity and are committed to creating an inclusive environment for all employees.

Professional Development and Training

Advance your career with Western Digital Technologies through our professional development programs. We offer a range of training and development options, including leadership training, skills enhancement workshops, and diversity training sessions to help you grow as a leader and innovator in our industry.

Stay Connected

Keep up to date with the latest career tips, industry insights, and company news by subscribing to our careers blog. Personalize your experience by signing up for job alert emails tailored to your career preferences and be the first to know about new openings and exciting opportunities at Western Digital Technologies.

Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s redefining the future of technology. At Western Digital Technologies, your future is waiting.

SEARCH WESTERN DIGITAL TECHNOLOGIES JOBS

Join us at Western Digital Technologies, where your career growth is integrated with innovation and leadership, empowering you to reach new heights in the technology industry.
Learn more about Western Digital Technologies
Size
65,600 employees
Market Cap
$9.9 billion
Industry
Enterprise Technology
Net Income
$167 million
Founded
1970
5 Year Trend
-0.3%
Revenue
$16.3 billion
NASDAQ
WDC
* Ladders Estimates

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