Position OverviewThe Executive Assistant to the Co-Head & General Partner is based out of Toronto and provides comprehensive administrative and operational support in a fast-paced, high-stakes investment environment. This role requires sound judgment, strong organizational skills, and the ability to manage competing priorities across time zones with minimal direction. The successful candidate will play a meaningful role in the day-to-day effectiveness of the GP and, over time, contribute to the team's broader operational infrastructure through automation and workflow improvement.
Compensation: CAD$80,000 to CAD$115,000Responsibilities:Calendar & Meeting Management- Manage the GP's calendar end-to-end, including multiple changing priorities
- Prepare meeting briefs for all external meetings, including attendee research, company backgrounds, CRM interaction history, and LinkedIn profiles
- Coordinate in-person meeting logistics, including room bookings across Toronto and NYC offices and preferred venue guidance by city
- Flag scheduling conflicts proactively
- Work closely with the Co-Head's Chief of Staff to align on priorities, communications, and operational needs
Travel Coordination- Book all flights through the firm's travel agent, providing the GP with options that include scheduling conflicts and relevant notes
- Manage hotel bookings, ground transport, check-in logistics, and boarding pass delivery
- Add travel blocks, airport buffer time, and location holds to the calendar
- Coordinate city-specific in-person meeting priorities in advance of each trip
- Ensure all Electronic Travel Authorization (eTA) and visa requirements are addressed before departure
Fundraising & Pipeline Support- Prepare a weekly summary of upcoming fundraising meetings with prepared notes
- Tag and track fundraising interactions in DealCloud; maintain Affinity pipeline lists during weekly check-ins
- Support IC meeting management, including quorum tracking, agenda updates, and coordination with the broader investment team
- Draft and send NDAs in coordination with legal
- Add new pipeline companies to Affinity and upload materials to the appropriate Google Drive folders
Automation & Operational Tooling- Build and maintain automated workflows (n8n, Google Apps Script) across Gmail, Google Calendar, Affinity, DealCloud, and Google Sheets
- Develop AI-assisted workflows for recurring tasks including meeting prep briefs, calendar classification, onboarding emails, and expense processing
- Create and maintain operational reference materials including restaurant guides, RSVP tracking sheets, and process documentation
Team & Event Support- Coordinate onboarding logistics for new hires, including scheduling introductory meetings with the venture team
- Support planning and execution for firm events, including the annual Confluence networking event and the biennial CEO Summit
- Manage portfolio CEO onboarding emails and maintain related tracking sheets
- Process expenses in Concur as a delegate, assigning accurate deal codes, cost centres, and business purpose comments for each line item
- Provide coverage for team EAs during holidays, leaves of absence, and other absences to ensure continuity of support
Qualifications:- Minimum 3 years of executive assistant or senior administrative experience supporting a C-suite or partner-level principal
- Prior experience in a financial services, venture capital, private equity, or startup environment strongly preferred
- Demonstrated experience managing complex, multi-timezone calendars and international travel logistics
- Experience with CRM platforms (Affinity, DealCloud, Salesforce, or equivalent) is an asset
- Experience building or maintaining workflow automations (n8n, Zapier, Make, Google Apps Script, or similar) is a significant asset
- Exceptional organizational skills and the ability to manage competing priorities without losing detail
- Strong written and verbal communication; able to draft clear, professional correspondence from minimal context
- Advanced proficiency with Google Workspace (Calendar, Gmail, Drive, Sheets, Docs)
- Comfort with AI tools (Claude, ChatGPT, or equivalent) applied to real operational workflows
- Sound discretion with confidential information, including financial data, legal documents, and personal details
- A proactive, ownership-oriented approach; takes reasonable initiative and adjusts based on feedback
- Collaborative team player who supports colleagues and contributes to a positive, high-performance culture
- Ability to handle a high-velocity culture with multiple workstreams ongoing at once
- High flexibility and tolerance for ambiguity
