Job Overview

Physical Security Project Manager

Department: Global Safety, Intelligence, and Security [GSIS]

Reports To: Physical Security Design Engineering Construction (DEC) Manager

Dotted Line: Regional Security Managers / Global Security Technology Lead

Work Location / Type:
• Base Location: New York, NY; Washington, DC; London, UK; Boston, MA
• Hybrid: Minimum 25% in-office / travel
• Travel Requirement: ~30% (~20% domestic, ~10% international)
• Working Hours: Standard business hours with flexibility for travel / project needs (occasional off-hours meetings for project coordination)

Compensation: Negotiable (competitive and commensurate with experience)

Position Summary

We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover. The ideal candidate is familiar with electronic security systems design, vendor management, and thrives in a fast-paced, multi-stakeholder environment.

Key Responsibilities

Project Execution | Design Engineering | Stakeholder Coordination
• Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization
• Produce request for proposals (RFP's), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects
• Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners
• Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI's), interviews, proposal review, recommendation, selection, and award
• Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach
• Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles
• Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers
• Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover
• Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings
• Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols
• Manage submittal and RFI review and approval processes
• Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning
• Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs
• Manage punch list items to ensure adherence to Contract Documentation for integration sign-off
• Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders

Quality Assurance / Quality Control (QA / QC)
• Collaborate with internal stakeholders to develop and continuously evolve standard documentation, processes, templates, checklists, and automations
• Perform iterative reviews of DEC documentation, and consult with Global Security Technology Lead to manage process for updates aligned with systems technology, standards and BOD updates
• Produce and actively update tracking, change management and exception evaluations
• Align QA tools across business units and drive global standards, documenting regional variances
• Own / develop vendor key performance indicators (KPIs) and quarterly business reviews (QBRs)
• Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures
• Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Qualifications

Primary Skillsets & Preferred Experience
• Minimum 7+ years of project management experience, preferably in security / design / construction
• Bachelor's degree in Engineering, Construction Management, or related field
• PMP, CAPM, PSP, CPP or equivalent certifications strongly preferred
• Willingness to travel up to 30% for site visits and commissioning
• Proven track record managing multiple concurrent projects
• Strong experience with budget and stakeholder management, technical vendors and partners
• Ability to interpret design and construction documents, building codes & compliance requirements
• Experience with global enterprise-scale corporate real estate deployments and enterprise-level Access Control, Video Surveillance & Management, Intercommunication, Radio and Visitor Management systems, Integrated Security Platforms
• Familiarity with cloud-based access control, facial authentication, AI/analytics systems, protective design elements / CPTED principles, network integration and IP-based device deployment
• Application and operating systems familiarity: Apple OS, Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud

Personal Attributes
• Organized and detail-oriented, comfortable with ambiguity and change, ability to manage competing priorities and tight deadlines
• Strong critical thinking and problem-solving abilities; working knowledge of project management methodologies and best practices
• Self-aware and self-motivated with strong bias for action, ability to pivot to "priority zero" items
• Professional and collaborative with excellent written, verbal and interpersonal skills
• Ability to work in active construction environments
• Strong alignment with company values and philosophies

Compensation

Estimated Pay Range: $123,326.50 - $160,000.00 USD/yr

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.