*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Project Manager 3 (IT)

Work Group Location

Portland, OR

Specialty

Organizational Strategy & Execution

Offsite Work Eligibility*

Routine Telework Eligible

Organization

JZ

Number of Days Onsite

2 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Additional onsite work may be required during training or as requested.

Overtime

5% anticipated

On-Call

No

Travel

Up to 5% local travel

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA's business needs and is subject to change or termination at any time.

** Assignments with the "Remote" Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Project Manager 3 position will provide project management support and assistance to the Chief Technology Office (OCTO, JZ) organization of BPA's Chief Information Office (J). This project manager will, along with key managerial stakeholders, architects, project managers, subject matter experts, and compliance staff, facilitate the efforts in the development and execution of OCTO priorities. The OCTO is responsible for developing, planning, road mapping, and governance of strategies for all technology and technology components at BPA in concert with BPA's overall strategy and federal mandates. This assignment will support the implementation and organizational change management for OCTO services including Strategy & Architecture, Program Planning & Delivery, Process Management, Policy & Standards, and Service Delivery Maturity reporting to the Chief Technology Officer (CTO).

Organization

The Office of the Chief Technology Officer reports to the Chief Information Officer (CIO) and advises BPA's top management on enterprise strategy, information and technology strategy, modernization efforts, major initiatives, and interpreting and implementing federal information and technology requirements and policies.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Provide project management expertise and support and facilitate BPA manager-assigned OCTO project or projects, from beginning to end, providing expert guidance on the PMI-based project management methodology, best practices, and internal skill development as requested by and with guidance from the BPA manager, team lead, or other personnel with the authority to do so, including:

Facilitate and assist BPA management to plan, initiate, and implement various projects as prioritized by the CIO and CTO.

Organize, coordinate, and facilitate the work of project team(s) and serve as liaison between business and technical aspects of projects, which includes plan project stages and assess business implications for each stage.

Monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting appropriate BPA manager / personnel of any obstacles / potential delays to project timelines, targets, or success; provide corrective action recommendations.

Forecast and recommend / request appropriate project resources to fulfill project needs; resource requests must be submitted to, coordinated with, and provided by appropriate BPA Performance Managers.

Plan and coordinate activities for designated project(s) to verify that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters.

Obtain appropriate authorization for any potential changes to project cost, schedule, or performance; alert those with a need to know (manager, COR, Procurement, etc.).

Draft project plans, resource strategies, and develop funding estimates required to advance each defined effort.

Facilitate project meetings between a variety of departments and disciplines.

Provide recommendations regarding assessment approach and deliverables.

Coordinate the creation and documentation of revised processes, standards, and roles and responsibilities.

Maintain consistent communication with the project sponsor, performance managers, and clients on the progress of the project versus the plan.

Communicate regularly with executive sponsors, key stakeholders, strategic partners, and senior managers across the J organization independently and in team meetings.

Address and navigate politically sensitive issues in a collaborative and professional manner; collaborate with BPA manager / personnel for guidance, as needed.

Provide background information, technical input, options, and recommendations for project decisions as requested by BPA manager / personnel; work with appropriate parties to facilitate resolution of conflicting team positions.

Issue project status reports on a regular or as requested basis.

Collaborate and work with project sponsors and BPA performance managers to remove obstacles impacting timely project completion.

Draft a final project report, including project "lessons-learned", for appropriate BPA management review and acceptance.

Take a pro-active stance on project risk management:

Anticipate and identify potential areas of risk and obtain guidance from appropriate BPA manager, COR, or Contracting Officer (CO).

Track, monitor, and facilitate resolution of issues and risks identified within the projects, as well as compliance related dependencies.

Maintain issue, risk, and/or action logs.

Develop, draft and recommend contingency plans to minimize / eliminate risks on an ongoing basis for review and acceptance by appropriate BPA manager / personnel.

Facilitate and/or support the following functions:

Written and Verbal Sponsor and Stakeholder Communication.

Project Team Coordination, including milestone management and communication of deliverables.

Monitor issues and risks identified within the project as well as integrated dependencies and the issues and risk associated with those assumptions.

Team Meeting Management and Sponsor Meeting Management.

Facilitate and/or support the following deliverables:

Scope Definition and Management.

Business Requirements and Needs Analysis from various stakeholder perspectives.

Process and System Design requirements.

Gap Analysis from the "as is" to the "to be" state.

Implement Organizational Design and Change Management requirements as developed within OCTO programs.

Implementation Planning including optimizing milestones and building upon successes.

Integration Architecture Design.

End User Training.

When necessary, manage the successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

Coordinate and assist BPA management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.

Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a need to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A bachelor's degree in business administration, computer science, information technology, Engineering, or a related technical discipline is preferred.

10 years of experience is required with an applicable bachelor's degree.

14 years of direct work experience is required without a degree or a non-applicable degree.

Experience should include direct work experience in a project management capacity, including all aspects of process development and execution for medium to large sized projects.

Note: Level 3 is typically responsible for medium - to large -sized projects (25M and higher lifecycle cost). "Typically," as it refers to project size, is determined by an average of the worker's assigned projects and includes the complexity, visibility, and sensitivity of the projects within the past year and is not based on a single project-funding amount.

Required Technical Skills & Experience (required on matrix)

Demonstrated project management experience with business services capabilities projects using industry standard methods and tools for managing schedules, dependencies, resources, funding, and developing technical specifications and project plans.

Experience successfully coordinating or running multiple projects simultaneously as a program.

Intermediate level experience with Microsoft Project, Visio, and SharePoint Server environments.

Preferred Skills & Experience (optional on matrix)

Experience in demand/resource planning and Strategy.

Project and program management experience within an Information Technology or Operational Technology environment

Additional Requirements (not required on matrix)

Valid U.S. Driver's License is required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

OpEx Process Mapping

BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager's acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as "voting" members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW's, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA's process for Policy developme