Junior Administrative Assistant

Whitecap

• $83K *
New York, NY 10025In-Person
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 3 years experience in a corporate environment, ideally within financial services
  • Proficient in MS Office suite
  • Familiarity with SAP Concur or similar expense and invoicing systems required

Responsibilities

  • Manage calendars and schedule internal and external appointments
  • Act as gatekeeper by answering calls and managing communications
  • Maintain and organize contacts within Outlook
  • Book and coordinate conference room usage for meetings
  • Greet and register guests in the visitor's system
  • Handle corporate expense reports, including receipt tracking and reimbursements
  • Coordinate travel logistics including flights, accommodation, and rentals

Benefits

  • Standard working hours from 9:00 AM to 5:30 PM, Monday to Friday
  • Opportunity to work in a financial services environment
  • Engagement with senior-level management and clients
  • Potential for developing skills in corporate administration
  • A structured 4:1 work schedule
Full Job Description
Job Description:

Compensation : $ 40

Job ID : 45161

Job Function:
  • Schedule/Shifts/Hours: 9:00AM-5:30PM - Monday through Friday - 4:1 schedule
  • Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
  • Answering calls and acting as a gatekeeper
  • Entering & Maintaining contacts in Outlook
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
  • Completion of detailed corporate expenses including tracking receipts and reimbursements
  • Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
  • Maintaining and organizing digital files in Box
  • Processing of invoices via Coupa, ensure proper expense coding


Job Requirements:

Job Requirements:
  • 3 years of experience in a corporate setting, preferably financial services (private equity, asset management, investment banking, etc.)
  • MS Office Experience required
  • SAP Concur / expense/invoicing system exp required.

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45161
* Ladders Estimates

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