Junior Administrative Assistant

Whitecap

• $83K *
New York, NY 10025In-Person
Finance & Insurance
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 3 years of experience in a corporate setting, ideally within financial services like private equity or investment banking.
  • Proficiency in MS Office is essential.
  • Experience with SAP Concur or similar expense and invoicing systems is required.

Responsibilities

  • Manage executive calendars, including scheduling and confirming internal and external appointments.
  • Act as a gatekeeper by answering calls and filtering communications.
  • Organize and maintain contacts in Outlook.
  • Handle logistical arrangements for meetings, including booking conference rooms and welcoming guests.
  • Complete detailed corporate expense reports, tracking receipts and reimbursements accurately.
  • Coordinate travel plans, including flights, hotels, and transportation arrangements.
  • Maintain and organize digital files using Box.

Benefits

  • Standard working hours from 8:30 AM to 5:30 PM, Monday through Friday, supporting work-life balance.
  • A structured 4:1 work schedule providing a consistent routine.
Full Job Description
Job Description:

Compensation : $ 40

Job ID : 45164

Job Function:
  • Schedule/Shifts/Hours: 8:30AM-5:30PM - Monday through Friday - 4:1 schedule
  • Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
  • Answering calls and acting as a gatekeeper
  • Entering & Maintaining contacts in Outlook
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor's system
  • Completion of detailed corporate expenses including tracking receipts and reimbursements
  • Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
  • Maintaining and organizing digital files in Box
  • Processing of invoices via Coupa, ensure proper expense coding


Job Requirements:

Job Requirements:
  • 3 years of experience in a corporate setting, preferably financial services (private equity, asset management, investment banking, etc.)
  • MS Office Experience required
  • SAP Concur / expense/invoicing system exp required.

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45164
* Ladders Estimates

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