Western Digital Technologies

Executive Assistant - Supply Chain Leadership

Western Digital Technologies • $90K — $120K *
San Jose, CA 95123In-Person
Business Services
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 7+ years of experience as an executive assistant or in a chief of staff role supporting VP-level or above positions in technology, manufacturing, or supply chain environments.
  • Proven ability to manage multiple executives with competing priorities.
  • Proficient in Microsoft Excel including pivot tables and VLOOKUP/XLOOKUP.
  • Skilled in Microsoft PowerPoint with the capacity to edit and polish executive presentations.
  • Complete proficiency in the Microsoft 365 suite including Outlook, Teams, SharePoint, and OneNote.
  • Exceptional written and verbal communication skills, suitable for executive-level interactions.
  • History of maintaining discretion and confidentiality with sensitive business information.
  • Experience working across global time zones (APAC, EMEA, Americas).

Responsibilities

  • Own and manage complex, multi-time-zone calendars for two VPs; prioritize meetings and protect focused work time.
  • Coordinate global travel logistics including itineraries and expense reconciliation.
  • Prepare executive communications and briefing materials with attention to clarity and tone.
  • Manage VP inboxes and follow through on time-sensitive items, escalating as needed.
  • Coordinate cross-functional meetings and engagements, ensuring logistics are handled effectively.
  • Support onboarding for new team members, managing access and equipment coordination.
  • Develop and manage SharePoint sites and organizational tools for VP teams.

Benefits

  • Comprehensive benefits package including medical/dental/vision insurance and life/disability insurance.
  • Paid vacation and sick leave.
  • Employee assistance program and voluntary benefits like pet insurance.
  • Tuition reimbursement and transit benefits.
  • 401(k) plan with company savings options and employee stock purchase plan.
Full Job Description
Job Description

About the Role

This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents - enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.

Key Responsibilities

Executive Operations & Calendar Management
  • Own and manage complex, multi-time-zone calendars for two VPs - proactively resolving conflicts, prioritizing meetings, and protecting focused work time
  • Coordinate global travel (domestic and international), including logistics, visas, itineraries, and expense reconciliation in alignment with WD Travel Policy
  • Prepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsites
  • Manage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platforms

Strategic Communication & Correspondence
  • Draft, edit, and route executive communications - emails, memos, talking points, and announcements - with a high bar for clarity and tone
  • Support communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMs
  • Proactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through-escalating only what requires executive attention.
  • Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmaps
  • Serve as a credible and professional representative of the VP office in all stakeholder interactions-internal and external.

Meeting & Program Coordination
  • Maintain a forward-looking view of the leadership calendar to anticipate preparation needs-briefing, materials, and logistics - 2-4 weeks in advance.
  • Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums - including agenda design, logistics, AV/video conferencing setup, and follow-up tracking
  • Track action items and decisions from meetings; hold owners accountable to deadlines
  • Coordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectively

Operational & Project Support
  • Maintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations.
  • Own the development, structure, and ongoing management of the team's SharePoint sites and OneDrive -- including site architecture, content auditing, file governance, and access controls.
  • Support onboarding of new team members - system access, introductions, equipment coordination with IT
  • Support analytical workflows - compile data from multiple sources, and package into clean, executive-ready outputs
  • Track department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accruals
  • Maintain headcount tracking for both VP organizations; coordinate with HR and Finance on open roles, new hire status, and org updates.
  • Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distribution
  • Maintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelines


Presentation & Document Excellence
  • Apply a strong editorial eye to presentations: fix structure, tighten messaging, improve visual hierarchy, and ensure data is displayed clearly and accurately
  • Build and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits - including slide design, visual consistency, data storytelling, and message flow
  • Ensure all materials produced by the team meet an executive-ready standard before distribution - owning quality control as a standard responsibility.
  • Produce and maintain Excel workbooks for department budget tracking, headcount tracking, including use of pivot tables, VLOOKUP/XLOOKUP, conditional formatting, and charts

Culture & Team Engagement
  • Drive team engagement activities, recognition programs, and milestone celebrations
  • Plan and execute team offsites, summits, and leadership workshops - including venue, budget management, agenda, and logistics
  • Foster an inclusive and connected team culture across a geographically distributed organization
  • Partnering with HR and leadership to support employee recognitions, team milestones, and morale initiatives across globally distributed workforce.
  • Serve as a culture ambassador for the SC CoE and Direct Materials Procurement organizations-modeling inclusion, collaboration, and high standards in every interaction.


Qualifications

Required
  • 7+ years of executive assistant or chief of staff-adjacent experience supporting VP-level or above in a technology, manufacturing, or supply chain environment
  • Demonstrated ability to support multiple executives simultaneously with competing priorities
  • Basic Microsoft Excel proficiency - pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring for executive reporting
  • Basic Microsoft PowerPoint proficiency - ability to review, edit, and presentation polish for C-suite and Board-level audiences
  • Proficiency across the full Microsoft 365 suite - Outlook, Teams, SharePoint, Excel, PowerPoint, OneNote
  • Strong written and verbal communication skills with executive-level polish
  • Proven track record of discretion and confidentiality in handling sensitive business, personnel, and commercial information
  • Experience coordinating across global time zones (APAC, EMEA, Americas)
  • Self-directed - comfortable operating with minimal supervision in a fast-paced, ambiguous environment

Preferred
  • Experience in a supply chain, procurement, or operations organization
  • Familiarity with ERP, Concur systems, and SharePoint
  • Prior experience at a Fortune 500 technology or semiconductor company

Core Competencies
  • Anticipation & Proactivity - Sees what's coming and resolves issues early
  • Judgment & Autonomy - Makes sound decisions independently
  • Discretion & Professionalism - Handles sensitive information with trust and integrity
  • Executive Communication - Communicates clearly and effectively on behalf of leadership
  • Organizational Excellence - Manages competing priorities with precision and follow-through
  • Adaptability - Shifts seamlessly across changing priorities

Functional Strengths
  • Procurement Acumen - Understands sourcing processes and supports teams effectively
  • Supplier Engagement - Manages supplier interactions with professionalism and awareness
  • Program Coordination (CoE) - Runs governance cadence, tracks actions, and maintains key assets
  • Relationship Building - Builds trust across teams and stakeholders


Additional Information

Compensation & Benefits Details
  • An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
  • The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
  • If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
  • You will be eligible to be considered for bonuses under either WD's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to WD'S Standard Terms and Conditions for Restricted Stock Unit Awards.
  • We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the WD Savings 401(k) Plan.
  • Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

About Western Digital Technologies

Western Technology Investment is a venture capital firm that specializes in offering acquisition financing to revenue-generating firms. The firm provides debt and lease financing to venture capital backed technology companies.

Western Digital Technologies Careers

Join the innovative world of Western Digital Technologies, a leader in data storage solutions, where we are committed to empowering our global team of professionals. This is an unparalleled opportunity to advance your career with a company at the forefront of technological innovation and digital storage.

Work You’ll Do

At Western Digital Technologies, you will be part of a dynamic team that drives data innovation across various industries. Our commitment to excellence and leadership in the technology sector provides a unique platform for professionals to influence the future of digital storage and management solutions.

Explore Job Opportunities and Growth

Western Digital Technologies offers a variety of job opportunities that cater to a range of skills and experiences. Whether you’re looking for an entry-level position or a more senior role, our company is eager to support your professional growth through challenging projects and continuous learning opportunities.

Internship Programs

Kickstart your career with Western Digital Technologies through our internship programs. These positions are designed to give you hands-on experience and insights into our day-to-day operations, preparing you for a full-time role in our company. Interns at Western Digital Technologies gain invaluable industry knowledge, networking opportunities, and professional skills under the guidance of experienced mentors.

Benefits and Culture

We pride ourselves on a culture that fosters diversity, innovation, and leadership. Western Digital Technologies is dedicated to providing employees with a supportive work environment where everyone is encouraged to be their best. Our benefits package is comprehensive, including health, dental, and vision insurance, employee wellness programs, and significant career development opportunities.

Join Our Team

We are continuously hiring creative, curious, and motivated individuals who are ready to drive innovation in the technology space. Explore open positions that match your skills and interests on our careers page. At Western Digital Technologies, we value diversity and are committed to creating an inclusive environment for all employees.

Professional Development and Training

Advance your career with Western Digital Technologies through our professional development programs. We offer a range of training and development options, including leadership training, skills enhancement workshops, and diversity training sessions to help you grow as a leader and innovator in our industry.

Stay Connected

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Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s redefining the future of technology. At Western Digital Technologies, your future is waiting.

SEARCH WESTERN DIGITAL TECHNOLOGIES JOBS

Join us at Western Digital Technologies, where your career growth is integrated with innovation and leadership, empowering you to reach new heights in the technology industry.
Learn more about Western Digital Technologies
Size
65,600 employees
Market Cap
$9.9 billion
Industry
Enterprise Technology
Net Income
$167 million
Founded
1970
5 Year Trend
-0.3%
Revenue
$16.3 billion
NASDAQ
WDC
* Ladders Estimates

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