Duties

Help

Oversees, administers, coordinates, integrates, and evaluates the efforts of administrative operational areas to identify specific requirements and to plan and schedule for actions needed to meet those requirements;

Conducts a wide range of complex administrative functions to support senior leadership and management officials within the ODNI;

Advises senior leadership on administrative matters relating to the accomplishment, coordination, integration, and synchronization of a variety of substantive staff actions, events, and other related assignments;

Provides information on continuing, current, and proposed actions, programs, and plans;

Integrates organizational actions, events, and activities to facilitate effective management of subordinate elements;

Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;

Provides technical advice to the staff on administrative issues at all levels of the ODNI;

Ensures internal procedures are current and do not conflict with other established regulations;

Keeps abreast of new policies, procedures, regulations, directives and develops, recommends and issues adequate instructions to subordinate elements for proper implementation;

Coordinates, monitors, and evaluates activities concerning administrative issues;

Participates in and leads administrative working groups to plan and develop internal strategies to address administrative issues and concerns

Interacts and collaborates with a variety of personnel to make decisions on administrative issues;

Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;

Receives and reviews all incoming correspondence documents and taskings directed to the office;

Orders and/or approves purchase of required material or services and maintains positive control of accountable items;

Maintains calendars and schedules;

Receives and screens routine telephone calls and greets visitors;

Makes travel arrangements, such as scheduling transportation, making hotel reservations, and preparing travel orders and vouchers based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations;

Serves as a liaison between the organization executive manager and their subordinate managers to coordinate special projects and tasks;

Relays directions and tasking, and coordinates replies and responses;

Collaborates research and analysis of basic administrative issues and provides information and material to support recommendations needed for decision-making and passes on to senior management;

Prepares situation reports to summarize conclusions for management review;

Coordinates correspondence, memos, information papers, and desk notes as needed to support the division or office; and provides quality control for all materials;

Analyzes customer requirements and future needs to determine solutions based on detailed understanding of organizational processes and customer needs, routes customer to the appropriate point of contact;

Attends senior level meetings to provide status reports concerning budget needs for successful facilities maintenance and administration;

May request supplies, equipment, and services for the office; maintains and monitors expenditures for all supplies, equipment, and impress funds;

May support admissions and/or registrar requirements.

Requirements

Help

Conditions of employment

Must be a current permanent ODNI employee OR must be a current permanent Federal employee with supervisory approval to apply to the Joint Duty Assignment (JDA). JDA applicants must be currently at the grade level specified in the advertisement. No temporary promotion opportunities will be granted for this position. The program does not apply to members of the Military service or contractors.

Joint Duty applicants may be considered for this position as a reimbursable detailee, if endorsed by the employing agency. Joint Duty applicants must have a current TS/SCI clearance with polygraph or have the ability to obtain one. The ODNI does not conduct polygraphs or provide security clearances for detailees.

FREE RESPONSE ESSAY QUESTIONS

All applicants must answer the following four short, free response essay questions. The responses cannot exceed 200 words per question. By submitting your responses to the following questions, you certify that you are using your own words and did not use a consultant or AI (such as a large language model [LLM]).

1. How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? Provide a concrete example from professional, academic, or personal experience.
2. In this role, how would you use your skills and experience to improve government efficiency and effectiveness? Provide specific examples where you improved processes, reduced costs, or improved outcomes.
3. How would you help advance the President's Executive Orders and policy priorities in this role? Identify one or two relevant Executive Orders or policy initiatives that are significant to you and explain how you would help implement them if hired.
4. How has a strong work ethic contributed to your professional, academic or personal achievements? Provide one or two specific examples and explain how those qualities would enable you to serve effectively in this position.

Qualifications

Extensive knowledge of the IC mission, organization, roles, and responsibilities.

Demonstrated ability of exemplary communication skills, both written and oral, and demonstrated ability to produce clear, logical, and concise products.

Demonstrated analytical and critical thinking skills, including the demonstrated ability to think strategically and identify needs, requirements, and develop recommendations.

Demonstrated ability to work independently and collaboratively as a team member, and proactively manage competing priorities under strict deadlines.

Demonstrated ability of exemplary interpersonal skills and demonstrated ability to build and sustain professional networks across organizational boundaries to exert influence.

Education

Bachelor's degree in subject matter area, or closely related discipline.

Additional information

JOB INTERVIEW TRAVEL

Candidates from outside the Washington Metropolitan Area (WMA) may be selected for a telephone, teleconference, or in-person interview.

SALARY DETERMINATION

A current Federal Government employee, selected for this position, will be assigned to the position at their current grade and salary.

Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.