After such a tumultuous year, letting your employer know that you’ll be leaving your job may sound like adding insult to injury. However, a job change may be just what you need to get through this trying time.
If you do find yourself in need of a way to break the news, knowing how to write a resignation letter in 2020 is key.
Whether you’ve received a job offer that will increase your salary, are leaving to help your kids manage distance learning, or have simply found a company that’s a better fit, moving on from your current job will involve writing an official letter of resignation.
What to include in your resignation letter
To make a graceful exit, you’ll want a resignation letter that clearly states your intention to leave, but also offers a word of thanks. Tailor your letter to your unique experience on the job and offer details that feel appropriate for your situation.
Keeping your resignation letter brief is appropriate, but be sure to include the following information:
- Time frame: Clearly state your last planned day of employment. If you are giving less than the customary two-weeks notice, explain the circumstances.
- Gratitude: Thank your employer for the opportunity to work for them. Leaving on a positive note can help if you need to ask for a reference letter in the future.
- Details (optional): If your departure warrants further explanation, be sure to include that information as needed.
- Transition: Mention whether or not you are available to assist with the transition of a new hire into your current role, and in what capacity you can help.
- Contact information: Be sure to include current contact info including your address, phone number, and email. This is helpful for any follow up for payroll or tax purposes.
Since it is 2020, it’s ok to address the pandemic in your resignation letter. You can comment on your employer’s handling of the situation or how the changes of the year impacted your decision to change jobs, if applicable. This feedback is likely to help your employer moving forward into 2021.
The following examples offer inspiration for how to write a resignation letter in 2020 for various situations. If you are leaving for personal reasons, giving short notice, giving immediate notice, offering to fully train your replacement, have landed a new role, are changing your career path, or are retiring, you can use these sample resignation letters to draw from.