Great resignation letter examples

So, you’ve found a new role. Congrats! You’re on to bigger and better things.

First things first, though — you’re resigning from your current organization and you need to write a great resignation letter. Now you need to figure out the best approach.

No problem. Simply take a deep breath and learn how to cover the basics when resigning.

An office worker consoles another, who is holding a box containing her desk possessions as she leaves.
Quitting should be based on clear thinking, not emotions.

Should I submit a resignation letter?

In short — yes.

It is standard practice and the professional thing to do, whether you’re working for a Fortune 500 company or a small business. But before you submit a letter, you should first sit down with your manager or HR and verbally communicate your plans to leave. From there, follow up with a written resignation letter so everyone is on the same page about your departure.

Pro Tip: It’s not just part-time and full-time employees. It’s a good idea for independent contractors, temporary workers, and volunteers to provide notice, too.

Should I include a reason for leaving?

Though you don’t have to, some employees opt to provide a reason for leaving. Use your discretion as to whether you want to do so.

Some common reasons that employees resign from organizations and might choose to highlight in their resignation letters include:

  • Retirement
  • Changing jobs
  • Career advancement
  • Returning to school
  • Resignation due to current company changes
  • Changing careers
  • Relocation
  • Other personal reasons (health, family, etc.)

When should I give notice?

Most organizations request two-weeks’ notice if an employee decides to leave, and employees generally choose to meet this request to remain professional and avoid burning any bridges. In some instances, you might only be able to give short or last-minute notice. Or on the other hand, you might be able to provide more than two weeks’ notice.

Regardless, you want to communicate your resignation verbally and in writing to cover your bases.

Pro Tip: Part of deciding when to give notice might come down to how you think the employer will respond. Will they be upset with me? Will they want me to leave right away? Will they want me to stay on beyond two weeks to ensure a smooth transition?

These are questions you’ll want to contemplate before giving your resignation notice.

Manual typewriter with the words "Letter of Resignation" typed out.
Cool, calm and professional is the only approach that works.

Resignation letter basics

As mentioned, the standard timeframe for notice of resignation is typically two weeks — though in most cases, it’s up to you.

Regardless of when you plan to notify your employer, every resignation letter should include the same foundational information:

  • The announcement and statement of intent that you are resigning
  • The date of your last day on the job
  • A thank you section
  • A brief highlight of your time with the organization (optional)
  • A section discussing the handoff and transition
  • Your personal contact information
  • A closing sentiment and well wishes

Announcement and statement of intent

The first section of your resignation letter should be direct and to the point. You’ll inform your employer of your upcoming departure, including when you intend to leave. Include your position and the company name as well.

Dear [Manager’s Name],

Please accept this communication as the formal notification of my resignation from my position as [Title] at [Company Name]. My last day with the company will be [last day of employment].

“Thank You” section

The “thank you” section provides an opportunity for you to share your appreciation and gratitude for your time with the organization. Reflect on how the role helped you become a better employee, teammate, colleague, or manager.

Thank you for the opportunity to work with [name of company] for the past [number of years]. I have very much appreciated the opportunities afforded to me and have enjoyed working with such a great group of coworkers.

Highlight your time with the organization (optional)

You might choose to go into more detail about your time with the organization to emphasize your experience and appreciation. For example, you could include some of your responsibilities and accomplishments and express how they apply to your future career.

I have had the opportunity to support and work with the team to [a few specific areas of responsibility]. It is exciting to think about all we accomplished, including [a few examples of accomplishments]. I will carry these experiences forward with me in my career.

Handoff and transition

As part of your resignation, you can show good faith by providing details of your willingness to support a smooth transition prior to your departure.

During my final two weeks [or remaining time with the company], I will do what I can to support a successful transition, including handing off duties and training a replacement or other staff members. Please let me know if there is anything else I can do to support a smooth transition.

Personal contact information and closing sentiment

The last sections of a resignation letter include your personal contact information — in case your manager or the organization needs it, or if you would like to remain in touch — along with closing sentiments.

I would love to keep in touch. My personal email address is [your email address]. Please don’t hesitate to contact me if needed.

I wish you and the company continued success.

Sincerely,

[Your Name]

Partial image example of a great resume example letter.
Even if you hate goodbyes, let’s make sure you get this one right.

Resignation letter examples

It’s common practice to submit resignation letters via email, although some organizations do have policies on their preference for submitting resignation notices. If no policy exists, use your discretion whether to email the message with the communication in the email body, attach a formal letter to an email, or hand in a hard copy.

Below are two basic resignation letter options that you can tweak to fit your personal circumstances.

Resignation notice example #1

If you send a hard copy or attach it to an email, include the date, company name, and address at the top, as you would any formal letter. 

[Date]
Attention: [Company Contact]
[Company Address]

Dear [Manager’s Name]:

The purpose of this letter is to provide notice of my resignation from my position here at [Company Name], effective [number of weeks or days] from today. My final day of work will be [date].

I appreciate the opportunities afforded to me in my position with the company over the past three years. Thank you for creating a work environment that allowed me to thrive and enjoy coming to work each day.

I will make myself available to support the transition to ensure a continuation of my roles and responsibilities. Furthermore, I will train my replacement and hand off the necessary processes and procedures for business continuity.

I wish you and the organization all the best.

Sincerely,

[Your Signature if hard copy]
[Your Name typed]


Resignation notice example #2

If you send it by email, remove the date and company mailing address and use the Subject Line:

Email Subject: Resignation – [Your Name] 

Dear [Manager’s Name],

The purpose of this letter is to provide notice of my resignation from my position here at [Company Name], effective [number of weeks or days] from today. My final day of work will be [date].

Thank you for the opportunities provided to me over the past seven years with the company. I have very much enjoyed coming to work each day and working with a fantastic team.

In my time with [Company Name], we have implemented [examples of projects, systems, and processes implemented] to support the organization’s success. I will carry my work and experiences with the company forward throughout my career.

I will do what I can to successfully support the transition, including training others and handing over duties and responsibilities.

I wish you and the organization all the best.

Sincerely,

[Your Name]

Leave with your head held high

Whatever the reason for your departure from a role, it is always wise to be respectful, gracious, and kind on your way out the door. Taking the time to write a thoughtful resignation letter will help ensure that you leave on good terms and with your dignity intact.

Smiling office worker departs holding a cardboard box filled her desk items.
Get it right and leave thinking of your bright future.