Remote

Veterinary Hospital Manager

Remote • $80K — $95K *
Berkeley, CA 94704In-Person
Healthcare
5 - 7 years of experience
1 month ago
Job Overview by Ladders

Qualifications

  • Bachelor's degree in business or health science preferred.
  • Five years of office management experience, with two years in a supervisory role required.
  • Customer service excellence in a prompt and courteous manner.
  • Proficient in Microsoft Office products and relevant software.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Flexibility to work weekends and holidays as needed.

Responsibilities

  • Supervise and maintain labor goals for hospital support departments.
  • Hire and train clinic staff; handle onboarding paperwork.
  • Conduct performance reviews and deliver constructive feedback to staff.
  • Document and report incidents; file necessary reports.
  • Manage daily operations and ensure compliance with administrative duties.
  • Oversee budgeting, purchasing, and facility maintenance.
  • Ensure accuracy in local accounting and billing practices.

Benefits

  • Medical, dental, and vision insurance.
  • Paid Parental Leave for birth, adoption, and fostering.
  • 401(k) with discretionary contributions.
  • Team Member Pet Discounts.
  • Emotional wellbeing support including access to Calm app and 24/7 Employee Assistance Program.
  • Continuing Education stipends and career development resources.
  • Grant Circle relief fund for team members facing personal hardship.
  • Supportive local hospital culture with national resources.
Full Job Description
Position Overview
  • The Hospital Manager works daily to develop an efficient and effective hospital support team by fostering an environment of trust, teamwork, and accountability. The Hospital Manager partners with the Veterinarian to provide an efficient and profitable operation by driving revenue and managing costs while creating a hospital culture based on high-quality patient care and excellent customer service.

Key Responsibilities
  • Supervises the staff within all hospital support departments; achieves and maintains all labor goals.
  • Hires and trains office and technical clinic support staff; responsible for new hire paperwork.
  • Orients and trains new clinic staff to the hospital and duties.
  • Reviews work performance of direct reports, constructively delivers feedback, resolves personnel issues, and discussions with the Regional Manager weekly.
  • Conducts timely performance appraisals.
  • Documents and reports accidents; files appropriate reports.
  • Writes policies/procedures relating to all technical aspects of the hospital and presents for approval.
  • Manages schedules for technical and administrative staff coordinates the DVM.
  • Monitors Workforce Management for missed punches and management of overtime hours daily.
  • Administers the daily operations.
  • Works with the PetVet Care Centers support team to ensure compliance with all administrative responsibilities.
  • Monitors budgets, purchases equipment and supplies, and oversees the maintenance of the facility.
  • Responsible for submitting contract veterinarian invoices, submitting all local vendor invoices, ensuring invoice accuracy, and obtaining w9's from local vendors.
  • Assists in resolving issues with pet owners where appropriate.
  • Reviews revenue, labor, and employee issues with the PetVet leadership on a weekly conference call; achieve goals set in each area.
  • Responsible for all local accounting functions; ensure daily financial information is accurate.
  • Oversees the management of the inventory and ensures proper documentation and systems are in place.
  • May establish and oversee billing practices; reviews and maintains the accuracy of billing and oversees charge capturing.
  • May be responsible for contracts or negotiations with insurance providers.
  • Maintain compliance of current licensure and the display of the same. Maintaining updated licenses for DVMs.
  • Performs other duties and responsibilities as assigned by the Manager.

Qualifications (Required)
  • Bachelor's degree in business, health science or related field strongly preferred.
  • At a minimum, five years of direct office management experience, including at least two years of supervisory experience is required.
  • May consider an equivalent combination of education, certification, training, and/or experience.
  • Ability to provide customer service in a courteous, prompt, and efficient manner.
  • Computer proficiency in using Microsoft Office products (Word, Outlook, and Excel) and applicable organization-specific software.
  • Establish and maintain productive and cooperative working relationships.
  • Active time management and organizational skills to complete work promptly.
  • Excellent communications skills both orally and in writing.
  • Must be flexible with scheduling and able to work some weekends and holidays.
  • Ability to work with or around sick animals, potentially hazardous materials, cleaning chemicals, gas anesthetics, zoonotic diseases, and unpleasant odors.
  • Depending on the functional area of assignment, tasks may involve extended periods at a keyboard or workstation and/or extended periods standing and/or walking.
  • May include some climbing, balancing, stooping, kneeling, crouching, or crawling.
  • Some tasks involve the periodic performance of moderately physically demanding work, usually involving lifting or carrying moderately heavy animals (up to 50 pounds).
  • Other duties and responsibilities as assigned by management.

Preferred Skills (Nice to Have)
  • Certified Veterinary Practice Manager (CVPM) or Master of Healthcare Administration (MHA) is preferred.
  • Analytical skills: strong ability to analyze information quickly and efficiently as it relates to the hospital's finances.
  • Strategic planning: the ability for financial forecasting, marketing plans, and long-term plans for the growth of the practice.
  • Leadership: ability to effectively manage and direct hospital staff towards a common goal.
  • Decision-making skills: possess the ability to make good decisions, solve problems, and decide on essential matters.
  • Communications: demonstrate the ability to communicate, orally, and in writing, effectively to convey necessary information to hospital staff.
  • Resourcefulness and adaptability: the ability to take the initiative and get things done as well as the ability to adapt to changes or new information.
  • Compliance: ability to understand and manage important compliance regulations and requirements of the hospital.
  • Planning and prioritizing: must be able to organize work efficiently, set priorities, and establish plans and timetables for achieving goals.

What We Offer
We care deeply about supporting our team members - professionally and personally. Benefits include:
  • Medical, dental, and vision insurance
  • Paid Parental Leave (birth, adoption, foster)
  • 401(k) with discretionary contribution
  • Team Member Pet Discounts
  • Emotional wellbeing support - including Calm app access and 24/7 EAP
  • CE stipends and career development resources
  • Grant Circle - a relief fund for team members facing personal hardship
  • Local hospital culture backed by national resources


Pay Range

$80,000-$95,000 USD

About Remote

Remote is a global HR tech company that provides a platform for remote work. The company was founded in 2019 and is headquartered in Porto, Portugal. Remote?s platform enables businesses to hire and manage remote employees from anywhere in the world. The platform provides tools for payroll, compliance, benefits, and more. Remote has over 200 employees and serves over 2,500 businesses in more than 140 countries. The company has raised over $35 million in funding from investors including Index Ventures and Two Sigma Ventures.
Learn more about Remote
Size
200 employees
Industry
Enterprise Technology
Founded
2019
* Ladders Estimates

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