Overall Summary

This position works independently and proactively to support c-suite executives in the achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives.

Essential Functions

• Provides proactive, thoughtful, high-quality administrative support to c-suite executives and their function, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency.
• Supports Management Committee or key Sub Committee engagement with executive team, by consulting and executing on efficient interactions, preparedness, and meeting outcomes.
• Manages calendars, coordinates travel arrangements, and completes expense reports.
• Prepares and/or coordinates certain internal and external communications such as written correspondence, and preparation of internal and external presentations with an eye on design and layout.
• Work closely with and provides high quality service to wide range of internal and external constituents including but not limited to executives, leaders, customers, and external management committee members.
• Researches, prioritizes, and follows up on incoming issues and concerns. Determines appropriate course of action, referral, or response. Troubleshoots conflicts, makes judgements and recommendations to ensure smooth day-to-day engagements.
• Coordinates high visibility meetings with external and internal constituents requiring high degree of planning and execution.
• Attends Executive staff meetings, proactively keeps leader and team on track.
• Handles sensitive and confidential material on a regular basis.
• Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
• Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

Minimum Requirements

• Associate degree or equivalent from two-year college or technical school and a minimum of 7 or more years supporting executive business leader at a corporate level or a combination of education and experience.
• Demonstrated business acumen with knowledge and understanding of business issues, and priorities is necessary.
• Demonstrated experience in written presentation design and layout.
• Demonstrated ability to work with highly confidential material.
• Must be highly organized with strong attention to detail and accuracy.
• Requires the ability to multi-task and manage multiple projects to meet various deadlines simultaneously.
• Excellent interpersonal, written, and verbal skills, with the ability to effectively communicate and interface with all levels of employees, as well as external customers.
• Strong critical thinking and problem-solving skills with the ability to disseminate information, identify problems, review information, and develop and/or evaluate options then implement solutions is essential.
• Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner.
• Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills. Proficient with efficiency tools like Zoom and Microsoft Teams.
• Background and drug screen

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

The base pay scale for this position in:
San Francisco, CA in USD per year is: $115,000 - $150,000.
Additionally, candidates are eligible for a discretionary incentive plan and benefits.

This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate’s education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.

Some of the Ways We Prioritize Your Health and Happiness 

• Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

• Paid Time Off – Flexible Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

• 12 weeks of Paid Parental Leave

• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!