Key ResponsibilitiesThe Service Business Operations Lead is responsible for overseeing the administrative and financial processes that support the Service Business organization. This position leads the Service Business Operations team and ensures customer purchase orders, sales orders, invoicing requirements, and supporting documentation are processed accurately and on time.
The role serves as the primary operational connection between Service Sales, Project Management, Service Operations, Finance, and other internal stakeholders. The Service Business Operations Lead will establish standardized processes, monitor transactional activity, resolve order and invoicing issues, and provide the operational structure needed to support continued service revenue growth.
Key responsibilities:
- Lead, develop, and manage the Service Business Operations team.
- Assign responsibilities and manage daily workloads related to sales orders, invoicing, documentation, and order administration.
- Establish standardized procedures, controls, and performance expectations for the team.
- Monitor transaction accuracy, processing times, backlogs, and outstanding action items.
- Provide training, coaching, and ongoing support to team members.
- Identify process gaps and implement improvements that increase accuracy, efficiency, and scalability.
- Serve as the escalation point for order-entry, billing, documentation, and system-related issues.
SAP Sales Order Management- Oversee the creation, processing, maintenance, and closure of service sales orders in SAP.
- Review customer purchase orders, quotations, contracts, and scopes of work to ensure accurate sales-order entry.
- Confirm that pricing, quantities, service part numbers, billing terms, cost centers, and customer information are entered correctly.
- Coordinate the creation and maintenance of service materials and part numbers within SAP.
- Monitor open sales orders and ensure required updates, corrections, and closures are completed promptly.
- Resolve SAP order-processing issues by coordinating with Sales, Finance, Operations, and other internal teams.
- Maintain complete and accurate documentation supporting each transaction.
Invoicing and Financial Coordination- Work closely with Finance to ensure customer invoices are issued accurately and according to agreed billing schedules.
- Verify that invoicing requirements, customer acceptance forms, timesheets, service reports, and other supporting documents are complete.
- Track pending invoices, billing holds, rejected invoices, and past-due customer payments.
- Coordinate the resolution of pricing, purchase-order, documentation, tax, and billing discrepancies.
- Support milestone, progress, recurring, time-and-material, and project-completion invoicing.
- Assist with revenue tracking, backlog reporting, forecasting, and month-end financial activities.
- Help ensure service revenue is recognized and reported accurately and on time.
Sales and Cross-Functional Support- Communicate regularly with Service Sales Managers regarding quote status, customer purchase orders, sales-order creation, and invoicing progress.
- Support the transition of approved quotations into executable sales orders.
- Confirm that commercial terms, pricing, and customer requirements are properly documented before order processing.
- Coordinate with Project Management and Service Operations to confirm service completion and invoicing readiness.
- Provide updates regarding open orders, outstanding documentation, billing status, and operational risks.
- Partner with Business Units and Business Groups to support service-related transactions across multiple product lines.
Maintain clear communication among Sales, Operations, Project Management, and Finance throughout the order-to-cash process
Minimum Qualifications- Bachelor's degree in Business Administration, Finance, Accounting, Operations, Supply Chain, or a related field preferred.
- Five or more years of experience in business operations, sales operations, customer service operations, order management, or a related function.
- Previous experience leading or supervising an operations, order-management, or customer-service team.
- Demonstrated experience creating and managing sales orders in SAP.
- Experience working directly with Finance on invoicing, billing, revenue, and payment-related activities.
- Experience supporting a sales organization in a technical service, field service, manufacturing, or project-based environment.
Skills & Competencies:- Team leadership and employee development.
- SAP sales-order and transaction management.
- Financial and invoicing knowledge.
- Strong attention to detail and transactional accuracy.
- Effective cross-functional communication.
- Process development and continuous improvement.
- Strong problem-solving and escalation-management skills.
- Ability to manage high transaction volumes and competing deadlines.
- Customer-focused and results-oriented mindset.
Other Job Requirements:
- Ability to work extended periods at a desk using a computer and telephone.
- Ability to work in confined spaces, distinguish colors, stand, bend, reach, climb, and lift up to 45 lbs.
- Willingness to travel domestically and internationally as required.
Pay RangeUSD $90,000.00 - USD $100,000.00 /Yr.
Benefit at Delta Electronics AmericasLife at Delta
