Onsite Requirement: Position is 100% onsite at the Pentagon or client site in DC

Clearance: Active Secret clearance required

Sherpa 6 has an exciting opportunity for a fast-learning and highly driven Project Coordinator to join our team. We are seeking a highly organized PMO Administrative Support Specialist at the Pentagon in Washington, DC. This position provides critical administrative and operational support functions. The role requires meticulous attention to detail, initiative, and the ability to manage multiple concurrent administrative workflows in a fast-paced Department of War (DOW) environment. Duties will include:

Personnel Onboarding and Offboarding

• Manage the end-to-end onboarding process for new engagement personnel, including maintaining the project personnel roster, sharing initial trainings and NDAs, and providing access to project materials
• Execute offboarding procedures including access revocation, equipment turn-in, coordinating security debriefs, exit documentation, and roster updates
• Maintain accountability of approximately 500 personnel within the DOW engagement

Security and Access Management

• Coordinate Common Access Card (CAC) issuance, renewal, and recovery for engagement personnel
• Coordinate security clearances for applicable engagement personnel
• Track and manage facility access requests for Pentagon and supporting DOW locations
• Maintain Non-Disclosure Agreement (NDA) tracking and compliance records for all program participants

Training and Compliance Tracking

• Monitor, track, and report mandatory training completion status for all engagement personnel
• Maintain training records database and generate compliance reports for leadership
• Coordinate scheduling of required training events and certifications
• Ensure personnel maintain current status on all mandatory DOW and program-specific training requirements

Data Management and Reporting

• Maintain and update Smartsheet rosters, personnel databases, and organizational charts
• Generate routine and ad hoc reports on personnel status, training compliance, and administrative metrics
• Support accurate personnel data inputs for skills-to-problem alignment and dynamic resource allocation tracking
• Manage document control and version management for PMO administrative artifacts

General PMO Administrative Support

• Provide day-to-day administrative support to the PMO leadership team
• Coordinate meeting logistics, scheduling, and calendar management for PMO events
• Manage correspondence, task tracking, and action item follow-up
• Maintain organized filing systems (physical and digital) for program documentation
• Support travel coordination and expense processing as required

Requirements

• Active Secret security clearance
• Bachelor's degree in Business Administration, Management, Information Technology, or a related field (or equivalent combination of education and relevant experience).
• Minimum of 3-5 years of experience supporting project coordination, project management, or program/PMO support functions, preferably within a federal or DoD/Department of War (DOW) environment.
• Demonstrated experience tracking project schedules, milestones, deliverables, and action items across multiple concurrent efforts.
• Experience managing end-to-end personnel onboarding and offboarding, including roster maintenance, initial trainings, NDA distribution, access provisioning/revocation, equipment turn-in, and exit documentation.
• Experience maintaining accountability for large personnel populations (e.g., several hundred personnel) within a program or engagement.
• Experience supporting contract deliverables, status reporting, and documentation in accordance with contractual requirements.
• Experience coordinating cross-functional teams, subcontractors, and stakeholders.
• Working knowledge of DoD/DOW security and access procedures, including Common Access Card (CAC) issuance, renewal, and recovery.
• Strong organizational and time-management skills, with the ability to prioritize and manage competing deadlines.
• Excellent written and verbal communication skills, including the ability to prepare status reports, meeting minutes, and briefings.
• Effective interpersonal and coordination skills for working with government customers, teammates, and vendors.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Experience providing day-to-day administrative support to PMO leadership, including meeting logistics, calendar management, correspondence, task tracking, filing systems, and travel/expense coordination.

Preferred Experience:

• DoD/DoW support experience
• Project management certification preferred (e.g., CAPM, PMP, or equivalent)

Benefits

We offer a competitive benefits package, covering the cost of medical for you and your family; we also offer dental, vision, health and wellness benefits and a generous retirement savings plan. We believe that our employees can manage their workload and their personal life, therefore we extend a generous PTO policy. This allows our employees to balance their lives as they see fit.

Salary Range

The proposed salary range is reflective across all Sherpa 6 locations, years of experience, and skill levels. Salary negotiations will be based on a host of factors including but not limited to your geographic location, prior experience, relevant skills, education, and certifications.

Salary Description

$105,000-$113,000