An international law firm is seeking an Office Manager to oversee the day-to-day operations of its New Haven office, ensuring efficient delivery across administrative, financial, and business support functions. This role plays a key part in establishing and maintaining the firm's U.S. presence, including supporting office transitions, managing operations, and coordinating with regional and global teams. The position spans multiple disciplines-including HR, finance, IT, compliance, and administration-and requires a proactive, hands-on approach to problem solving. The role also includes collaboration with a nearby office, requiring occasional travel to support broader operational needs. This is an excellent opportunity to contribute to a dynamic, collaborative environment while helping build and support a growing international office.
Responsibilities- Oversee daily office operations, including facilities, supplies, equipment, and filing systems
- Coordinate staff onboarding, office moves, and workspace setup in collaboration with HR and IT
- Manage vendor relationships, supplier contracts, and service providers
- Support financial operations including billing, invoicing, expenses, budgeting, and reporting
- Ensure compliance with regulatory requirements, including AML, and Customer Due Diligence (CDD), and internal policies
- Coordinate IT setup and liaise with technical teams to maintain systems and support users
- Organize meetings, events, travel, and logistics for visiting staff and business activities
- Support marketing and business development initiatives, including events and materials management
Experience- Proven experience in an Office Manager or operational role, ideally within a professional services or international environment
- Experience working with core business functions such as HR, finance, IT, compliance, and marketing
- Demonstrated ability to manage budgets, financial processes, and vendor relationships
- Strong communication and stakeholder management skills across all levels
- Highly organized with the ability to manage multiple priorities in a fast-paced environment
- Professional, adaptable, and discreet, with strong attention to detail and problem-solving abilities
Compensation: $130,000-150,000Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
