Office Administrator

Administrative

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you'll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

The Office Administrator will be an essential part of the team, working under the direction of the Office Manager, leveraging skills and experience to perform a broad range of administrative functions in support the Field Office.

Key Responsibilities:

-Performs administrative duties in support of office staff including, coordinating, and scheduling calendar appointments, meetings and preparing a variety of correspondence under general guidance, receiving, and directing incoming calls and welcoming visitors.

-Furnishes information and responds to routine correspondence when necessary.

-Coordinates the receipt, distribution, and delivery of mail both to and from the office.

-Delivers new hire orientation when needed.

-Prepares reports, gathering and summarizing a variety of data from multiple sources.

-Organizes and maintains office files (electronic and hardcopy) and records in accordance with project retention policy and procedures.

-Tracks and coordinates the acquisition and distribution of materials, supplies, and equipment.

-Maintains inventory of furniture and equipment.

-Working with Office Manager, assists with office moves. Coordinates with facilities on any building maintenance issues.

-Performs other duties as assigned by Project Management Team.

Qualifications and Experience:

-A minimum of 5-7 years of experience in administrative role

-Ability to maintain confidentiality.

-Ability to balance multiple tasks and changing priorities.

-Attention to detail

-Demonstrated ability to compose, edit and proofread written documents (routine letters, business correspondence and reports of varying complexity

-Bachelor's degree preferred.

One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a "one team" environment where every team member, from entry-level to senior management, plays a crucial role in our success.

With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2024, ENR New York named us on its list of Top Contractors for the fifth consecutive year. Group PMX is a certified MBE, DBE, SBE, and LBE firm.

Group PMX is a proud Equal Opportunity Employer

Job #618

Salary: $83,000-$93,000

Job Details

City: New York City
State: New York