About the RoleThis team member will be a proactive and adaptable partner to leaders, supporting complex calendar and schedule management, expenses, team meetings and events, and travel as needed. The role requires a high level of coordination across internal and external engagements, working closely with other members of Executive Operations.
This role is based in Seattle, WA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.
In this role, you will- Manage complex calendars, balancing competing priorities while ensuring leaders' time is aligned with business needs.
- Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders.
- Plan and manage domestic and international travel, ensuring seamless logistics and execution.
- Support team operations, including All Hands meetings, offsites, happy hours, and other team events.
- Process and manage expense reports in accordance with company policies.
- Build strong working relationships across teams and develop trusted partnerships with the leaders you support.
- Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence.
- Collaborate closely with other members of Executive Operations to support high-impact initiatives and cross-functional work.
- Exercise sound judgment, professionalism, and discretion when handling confidential information.
You might thrive in this role if you have- 4 to 7 years of executive support, executive operations, or similar experience.
- Experience supporting one or more senior leaders in a fast-paced, high-growth environment.
- Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities.
- Experience coordinating complex travel, meetings, and other operational needs with strong attention to detail.
- Excellent written and verbal communication skills with the ability to tailor communication to different audiences.
- A collaborative mindset and enjoy partnering across teams to solve problems and move work forward.
- Strong organizational skills and the ability to operate independently in an environment with changing priorities.
- Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies.
- Interest in AI and the technology OpenAI is building.
- Comfort working in a fast-moving and often ambiguous environment.
At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
