BC Assessment is currently looking for a permanent Executive Coordinator to join our Finance Division in our Victoria office.

We acknowledge that our Victoria office it is situated on the traditional and unceded territory of the Lekwungen speaking People, which includes the Esquimalt and Songhees First Nations, as well as the traditional lands of the W̱SÁNEĆ First Nations. We are honoured to be able to live, work and play on this land.

• Location: Victoria, BC

• Hybrid Work: Minimum 3 days per week in office

• Competition Close Date: Sunday, October 4th @ 11:59PM (PST)

• Compensation: $81,855 - $100,045

*The salary range provided is based on our current Management salary structure. The successful candidate's placement will consider qualifications, experience, market norms, and internal equity. The typical recruitment range spans from the minimum to the mid-range, with the potential to advance to the maximum through performance-based increases.

Who you are

You’re a highly organized, proactive professional who brings structure, sound judgment, and a calm approach to a fast-paced environment. You’re skilled at managing competing priorities, anticipating needs, following through on commitments, and keeping important work moving. You’re comfortable working with confidential and sensitive information, know when to flag an issue, and take pride in producing accurate, polished work.

You’re a strong communicator and trusted partner who builds effective relationships with executives, leaders, managers, staff, and external stakeholders. You can bring the big picture together while staying on top of the details, whether you’re coordinating business planning and budgets, preparing briefing materials, supporting an issue that needs attention, or helping improve a process. You’re curious about how things work, comfortable with technology and systems, and always looking for practical ways to make work easier and more effective.

What you’ll get to do

The Executive Coordinator is a senior professional role within the Finance Division, providing trusted operational, administrative, and business support to the Vice President & Executive Financial Officer (EFO). Reporting to the VP & EFO, you’ll help connect priorities across the Division, coordinate the flow of information and follow-up, and ensure key activities and commitments move forward. You’ll also contribute to divisional planning, budgeting, reporting, issues management, and special projects.

In this role, you will:

• Coordinate the day-to-day operations of the VP & EFO office, managing priorities, tracking commitments, and ensuring timely follow-up across the Division.

• Serve as a key connection point between the VP & EFO, Division leaders, corporate partners, and staff, ensuring information flows effectively and priorities, decisions, and commitments are understood and acted upon.

• Plan and coordinate leadership meetings, including agendas, materials, presentations, decisions, and follow-up on action items.

• Coordinate divisional business planning, budgeting, and forecasting activities, bringing together information from across the Division and supporting alignment with corporate priorities.

• Develop and implement effective administrative processes, procedures, templates, and tools that improve efficiency, information management, and consistency.

• Monitor emerging issues and risks, identify potential impacts or conflicts, and ensure the VP & EFO and Division leaders have timely information, options, and recommendations to support decision-making.

• Provide research, analysis, advice, and recommendations on a range of operational and business matters, ensuring priorities are understood and follow-up is completed.

• Research and analyze confidential and sensitive information, identifying relevant facts, trends, implications, and resource requirements, and developing options and recommendations for Executive and Division leaders.

• Prepare and coordinate high-quality briefing notes, reports, project documents, issues papers, Board submissions, presentations, and other confidential or sensitive materials.

• Coordinate corporate and divisional reporting requirements, working with managers and project leaders to gather information, monitor progress, and ensure accurate and timely submissions.

• Generate and analyze reports, metrics, tables, and other information to identify trends, anomalies, risks, and opportunities.

• Support effective use of enterprise systems and information, coordinating with internal partners to resolve issues and helping ensure information is complete, accurate, and accessible.

• Provide functional leadership to administrative staff within the Executive Office and Division, including coordinating work, supporting training and development, and helping address workflow and process issues.

• Lead or participate in initiatives that improve business practices, systems, policies, and processes, and support the implementation of new programs and corporate initiatives.

• Build and maintain effective relationships with internal and external stakeholders, representing the VP & EFO and BC Assessment at meetings, forums, conferences, and other events as required.

This position is excluded from the bargaining unit.

What you bring to the team

Education

• A university degree or college diploma in Business, Accounting, Public Administration, or equivalent.

• Supervisory and leadership courses (2 or more courses) are preferred.

• Appraisal courses would be an asset.

Experience

• 4-5 years related experience (with Degree); or 5-7 years related experience (with Diploma).

• Experience with issues management, risk and strategic problem solving.

• Experience undertaking research and applying analytical skills.

• Experience leading or coordinating projects, and supervising staff or coordinating teams.

• Experience in developing, monitoring, and reviewing corporate and/or divisional business plans and budgets.

Note: An equivalent combination of education and experience may be considered.

Why you’ll love it here

We are proud to be recognized as one of ! We offer competitive benefits for our employees:

• Work-life balance – 35-hour work weeks, hybrid work options and flexible work schedules.

• Public Service Pension Plan – one of the best in Canada, allowing you to plan for your future.

• Health and Wellness - generous extended health and dental benefits through Pacific Blue Cross and an Employee Assistance Program to help support our employees overall well-being.

• Career development – we want you to grow and learn with us! We provide ongoing learning, leadership development and career development scholarship program.

• Location – Our office is located in Saanich, BC at Uptown which overlooks several shops and coffee shops and is walking distance to the Galloping Goose trail network. Our office also has secure bike storage and secure change rooms with lockers.

At BC Assessment, we believe that a strong and healthy culture creates an environment for our people to thrive, and that it delivers value and performance to the people of British ​Columbia. Our values include:​ ​​

• ​We are here for each other

• We own our experience

• We are one team

• We are dedicated learners​

What else you should know

• Please complete the full application for this position, including your education, certifications and experience that are relevant to and/or required per the stated qualifications.  If you are an internal employee, please ensure that your employee profile contains your relevant education and experience.

• Upload your resume and cover letter; once you submit your application, you will not be able to add documents.

• If a questionnaire is present, please complete it fully.  Responses may be used to shortlist candidates against the stated job requirements. 

• All BC Assessment employees must live in British Columbia. If you do not currently reside in, or live within commuting distance of the location(s) of the position to which you are applying, please make clear your relocation intentions as part of your cover letter.

What’s next

• Interviews are scheduled to occur in October

• An eligibility list for future vacancies may be established

• Offers of employment are conditional upon a satisfactory background check, two satisfactory reference checks and proof of qualifications and/or supporting documentation (e.g. copies of certificates, diplomas, degrees, driver’s license).