Microsoft

Executive Business Administrator

Microsoft • $65K — $108K *
Mountain View, CA 94040In-Person
Business Services
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 5+ years in Administrative or Business Support roles, preferably for executive management.
  • Bachelor's Degree in Business Administration or related field, or equivalent experience.
  • 2+ years mentoring experience.
  • 3+ years managing administrative budgets for events and travel.
  • Strong proficiency in scheduling and travel management.

Responsibilities

  • Provide detailed administrative support to the Engineering Director, focusing on calendar management.
  • Oversee domestic and international travel logistics from start to finish.
  • Process and approve expense reports promptly and accurately.
  • Arrange logistics for team meetings and offsite events, including catering and materials.
  • Gain comprehensive knowledge of business group strategy and serve as a resource.
  • Proactively identify and address administrative challenges for the business group.
  • Manage budgets by creating Purchase Orders as necessary.
  • Support resource management and procurement of goods/services, along with additional project work.

Benefits

  • Opportunity to work within a leading company in the AI field.
  • Collaborative and inclusive work culture that embraces innovation.
  • Mentorship opportunities for career development.
  • Dynamic and fast-paced work environment.
  • Local in-office requirement fosters team collaboration.
Full Job Description
Overview

Overview

Are you passionate about being at the forefront of the exciting AI evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we'd like to learn more about you. Microsoft AI is seeking an experienced Executive Business Administrator to support the Engineering Director of Evaluations, Response Quality, and Safety, who is dedicated to ensuring the quality, reliability, and safety of Microsoft's AI copilot experiences.

As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.

By applying to this U.S. Mountain View, CA position, you are required to be local to the Mountain View area and in office 4 days a week.

Responsibilities

Responsibilities

  • Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness.


  • Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries.


  • Process expense reports in a timely manner, as well as interim approve their Directs' expense reports.


  • Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation.


  • Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group.


  • Anticipate and remove administrative roadblocks and make timely decisions across the business group.


  • Budget management, including creating Purchase Orders as necessary


  • Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned.


  • Additional Team projects as needed.


  • Embody our Culture and Values


Qualifications

Required/minimum qualifications

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.


Additional or preferred qualifications
  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
  • 2+ years experience serving as mentor to others.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).


Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

About Microsoft

Microsoft is an American multinational corporation that develops, manufactures, licenses, supports, and sells a range of software products and services. Microsoft’s devices and consumer (D&C) licensing segment licenses the Windows operating system and related software, Microsoft Office for consumers, and the Windows Phone operating system. The company’s computing and gaming hardware segment provides Xbox gaming and entertainment consoles and accessories, second-party and third-party video games, and Xbox Live subscriptions; surface devices and accessories; and Microsoft PC accessories. Its phone hardware segment offers Lumia smartphones and other non-Lumia phones. Its D&C segment provides Windows Store, Xbox Live transactions, and Windows phone store; search advertising; display advertising; Office 365 Home and Office 365 Personal; first-party video games; and other consumer products and services as well as operating retail stores. Microsoft’s commercial licensing segments license server products, including Windows Server, Microsoft SQL Server, Visual Studio, System Center, and related Client Access Licenses (CALs); Windows Embedded; Windows operating system; Microsoft Office for business, including Office, Exchange, SharePoint, Lync, and related CALs; Microsoft Dynamics business solutions; and Skype. Its commercial segment offers enterprise services, including premier support services and Microsoft consulting services; commercial cloud comprising Office 365 Commercial, other Microsoft Office online offerings, Dynamics CRM Online, and Microsoft Azure; and other commercial products and online services. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online.

Microsoft Careers

Join Microsoft today and be part of a company that values innovation, leadership, and diversity in its workforce. As a global leader in technology and digital transformation, Microsoft offers unparalleled job opportunities that propel your career to new heights.

Explore Career Opportunities at Microsoft

Whether you're a seasoned professional looking for your next challenge or a recent graduate eager to start your career, Microsoft has a position that suits your skills and ambitions. We are committed to fostering a culture of growth and learning, where every team member is supported in expanding their horizons.

Internship Programs

Kickstart your career with a Microsoft internship. Our internships provide invaluable workplace experience and networking opportunities in a supportive and dynamic environment. You'll work on real projects, learn from industry leaders, and gain the skills necessary for a successful career in technology.

Employment Benefits

Choosing a career at Microsoft means more than just a job. Our employees enjoy a range of benefits designed to empower them both professionally and personally. These include comprehensive health benefits, flexible working conditions, and opportunities for career advancement through professional development and diversity training.

Inclusive Culture and Diversity

At Microsoft, we believe that innovation comes from diversity of thought and inclusion. We are committed to a workplace where everyone feels valued and inspired. Our leadership is dedicated to fostering an environment where diverse perspectives lead to breakthrough innovations and a competitive edge.

Grow with Us

Career growth at Microsoft is about more than climbing the corporate ladder; it's about continuous learning, expanding your skills, and improving your capabilities. With access to various leadership and training programs, you can evolve as a professional and make a significant impact within the company and on the global stage.

Hiring Process

Our hiring process is designed to identify true potential. Starting with a review of your resume, followed by interviews that assess your problem-solving abilities and cultural fit, we ensure that all candidates have a fair chance to demonstrate their strengths and potential to contribute to our team.

Networking and Professional Development

Microsoft is a place where you can build a professional network that spans the globe. Our employees benefit from connections with top-tier professionals and industry leaders, which opens doors to innovative projects and collaborative opportunities that are second to none.

Join Our Team

If you're ready to take on exciting challenges and make a difference in the world of technology, explore the job opportunities at Microsoft. Search for open positions that match your skills and interests, and prepare to embark on a rewarding career path filled with innovation and opportunities for personal and professional growth.

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At Microsoft, your future is limitless. Join us in our mission to empower every person and every organization on the planet to achieve more. Your journey with Microsoft starts here.
Learn more about Microsoft
Size
181,000 employees
Market Cap
$1,762.4 billion
Industry
Enterprise Technology
Net Income
$51.3 billion
Founded
1975
5 Year Trend
+15.5%
Revenue
$153.2 billion
NASDAQ
MSFT
* Ladders Estimates

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