Razorfish is hiring an Executive Assistant to provide administrative and operational support to a handful of our senior executives.
Responsibilities- Manage and handle all executive calendar and scheduling needs in Outlook including onsite/offsite events, virtual events, phone calls, and meetings.
- Manage executive email communications, responding and escalating as needed.
- Manage executive travel needs including scheduling travel, securing hotel reservations, booking plane tickets/rental cars, and preparing all associated expense reporting.
- Manage and plan onsite and offsite events including catering, location identification, hotel partnerships, identifying vendors, and other logistical needs.
- Partner with marketing, communications, and other internal cross-functional teams as needed.
- Provide additional administrative, operational, and logistical support as requested.
Qualifications- Prior experience providing support to multiple senior-level executives in a large, fast-paced company
- Experience using Microsoft Teams and Microsoft Office (including Outlook, Word, Excel, and PowerPoint); experience using an expense tracking and reimbursement system (such as SAP Concur) preferred
- Ability to manage multiple concurrent requests and understand how to prioritize based on immediacy of need
- Experience coordinating and planning events including securing travel, catering, and/or lodging as well as coordinating with vendors, sponsors, and other partners
- Ability to handle and preserve confidential information
- Flexibility to handle requests before and after business hours as needed
- Incredibly proactive with a natural sense of urgency
- Tactful and savvy with an ability to "manage the manager"
- Very strong written and verbal communication skills
- Meticulous attention to detail
- Highly collaborative, organized, efficient, flexible, and nimble
Additional InformationThe Power of One starts with our people! To do powerful things, we offer powerful resources. Our best-in-class wellness and benefits offerings include:
- Paid Family Care for parents and caregivers for 12 weeks or more
- Monetary assistance and support for Adoption, Surrogacy and Fertility
- Monetary assistance and support for pet adoption
- Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
- Tuition Assistance
- Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
- Matching Gifts programs
- Flexible working arrangements
- 'Work Your World' Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
- Business Resource Groups that support multiple affinities and alliances
The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.
Compensation Range: $84,239.00 - USD $84,240.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be June 19, 2026.
