04th June, 2026Job Brief A fast-growing, well-funded technology startup is seeking its first in-person Executive Assistant & Office Manager to help shape the employee, candidate, customer, and investor experience as the company enters its next phase of growth.
This is a highly visible, high-impact role that blends executive support, office operations, hospitality, and event management. You'll partner directly with the founders, own the day-to-day office experience, and ensure every interaction with the company reflects a thoughtful, polished, and welcoming culture.
The ideal candidate is equal parts Executive Assistant, Office Manager, and hospitality expert-someone who notices the details others miss, anticipates needs before they arise, and takes pride in creating exceptional experiences.
The Job As the company's first Executive Assistant & Office Manager, you'll play a critical role in building and maintaining the operational and cultural foundation of the office. From supporting the founders and coordinating travel to running events and creating memorable guest experiences, you'll be the person who ensures everything runs smoothly behind the scenes.
Key Responsibilities - Partner closely with two founders to provide strategic calendar and inbox support, helping prioritize time, manage communications, and ensure seamless coverage during travel, fundraising, and high-volume periods
- Coordinate domestic and international travel logistics, including accommodations, transportation, reservations, and complex itineraries
- Own day-to-day office operations, ensuring the workspace is welcoming, organized, fully stocked, and running efficiently
- Manage vendor relationships, including office services, catering, snacks, coffee, facilities, cleaning, plants, technology support, and repairs
- Serve as the primary point of contact for all office-related needs and logistics
- Create a best-in-class guest experience for candidates, customers, investors, and visitors from the moment they arrive
- Plan and execute employee engagement initiatives, including team lunches, happy hours, celebrations, seasonal events, and recurring office programs
- Build and maintain a calendar of workplace experiences, events, and cultural initiatives that make the office an engaging and enjoyable place to work
- Coordinate and execute customer dinners, investor events, candidate onsite experiences, company offsites, and founder-hosted gatherings
- Handle special projects, ad hoc requests, and day-to-day logistics that help keep founders and teams focused on high-priority work
- Maintain discretion and professionalism while handling sensitive company and executive information
About You - 3+ years of experience in executive support, office management, workplace experience, hospitality, or a related role
- Experience working in high-touch hospitality environments, scaling startups, private clubs, luxury hotels, restaurants, or similar service-oriented settings is highly valued
- Exceptional organizational skills with strong attention to detail and follow-through
- Proven ability to manage multiple priorities and adapt quickly in a fast-paced environment
- Strong calendar, scheduling, and executive support capabilities
- Natural problem solver with a proactive, ownership-oriented mindset
- Strong event planning and coordination experience
- Excellent communication and interpersonal skills with a hospitality-first approach
- Ability to anticipate needs and create thoughtful experiences for employees, guests, and executives
- High level of discretion, judgment, and professionalism when handling confidential information
- Comfortable operating independently and taking initiative without extensive direction
- Someone who takes pride in creating polished, memorable experiences and handling the details that others may overlook
What Success Looks Like - The founders are able to focus on high-impact work because administrative and logistical details are handled seamlessly
- The office operates efficiently and feels welcoming, energized, and thoughtfully curated
- Candidates, customers, investors, and guests consistently have exceptional experiences
- Team events and programs strengthen culture and encourage in-person collaboration
- Operational details are proactively managed before they become issues
Compensation & Benefits - Competitive base salary of $100,000-$140,000, depending on experience and qualifications
- Opportunity to join a well-funded, high-growth startup at an exciting stage of growth
- Direct partnership with founders and leadership team
- Meaningful ownership and autonomy within the role
- Collaborative, in-person environment with opportunities to shape company culture and workplace experience
Schedule & Location This is an in-person role based in a newly established office environment.
Coverage is expected during standard Monday-Friday business hours, with occasional support for evening or weekend events. Travel requirements are minimal and infrequent.
If you're someone who loves creating exceptional experiences, thrives in dynamic environments, and enjoys being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you.
