Job Title:Executive AssistantLocation(s): Washington DCJob Summary:Client is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader. This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments.
Key Responsibilities: - Provide comprehensive administrative support to the senior leader
- Manage complex calendar with multiple competing priorities, including meetings with Board Members, Bank Presidents, regulatory agency officials, and industry representatives
- Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling
- Anticipate senior leader's needs and proactively address administrative requirements
- Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences
- Coordinate communications with Board Members' offices, Client Banks, and other key stakeholders
- Manage sensitive and confidential information with absolute discretion
- Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up
- Manage videoconference and hybrid meeting technology and logistics
- Prepare briefing materials, agendas, and background documents
- Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings
- Track action items, deadlines, and follow-up requirements
- Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting
- Coordinate travel for official Federal business, conferences, and international regulatory meetings
- Process travel authorizations and expense reimbursements in accordance with Client policies
- Manage travel during crisis situations with flexibility and efficiency
- Process invoices, purchase requests, and budget tracking for the senior leader's office
- Assist with preparation of materials for Board presentations and decision memos
- Support division-wide events and initiatives as requested
Required Qualifications: - 10 years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies
- Proven track record managing competing priorities in fast-paced, high-stakes environments
- Experience in confidential, regulatory, or policy-focused settings strongly preferred
- Familiarity with Federal government operations and protocols is highly desirable
