Adobe Inc.

Executive Assistant

Adobe Inc. • $84K — $174K *
Austin, TX 78745In-Person
Business Services
5 - 7 years of experience
4 weeks ago
Job Overview by Ladders

Qualifications

  • 5+ years experience supporting executives in fast-paced environments
  • Strong organizational skills and attention to detail
  • Collaborative attitude with a community-building mentality
  • Ability to handle confidential information with integrity
  • Exceptional verbal and written communication skills
  • Advanced proficiency in Microsoft Office suite
  • Self-starter with a proactive and resourceful approach

Responsibilities

  • Act as a trusted partner to the VP of Engineering
  • Proactively manage the VP's schedule and priorities
  • Coordinate internal meetings and organization-wide training
  • Draft and distribute company-wide communications
  • Manage complex travel arrangements for the executive
  • Prepare and oversee meeting agendas and action items
  • Support cross-functional onboarding processes for new hires

Benefits

  • Opportunity to work with senior leadership in a dynamic global setting
  • Support for professional development and growth
  • Collaborative environment with a strong emphasis on team dynamics
  • Flexible work environment with the ability to engage across departments
  • Access to company-wide resources and support systems
  • Engagement in community-building activities across the organization
Full Job Description

We are looking for a motivated Executive Assistant to provide administrative support to our Vice President (VP) of Engineering

The Challenge

  • Act as a trusted partner to your Executive, understand key initiatives and priorities of the VP’s organization, to be able to prioritize requests.
  • Proactively own the Executive's time and be a doorkeeper using judgment and discretion to ensure the VP stays focused on key priorities.
  • Coordinate a range of meetings and events, including internal executive meetings and organization-wide training.
  • Manage executive email correspondence, prioritize, sort, and process emails for communications, expediting response times and improving productivity.
  • Draft, assess, and distribute company-wide communications on behalf of the executive.
  • Manage complex travel, both domestic and international, including air travel, hotel(s), ground transportation(s), and all other travel arrangement needs.
  • Handle the executive's meeting agenda, minute-taking, and successful execution of action items.
Partner closely with our Strategy and Operations team to deliver best-in-class support, including:
  • Maintain internal team process governance; initiate or facilitate improvement opportunities, increasing efficiency, productivity, and action.
  • Initiate staff meeting preparation (including staff and all hands, content, documentation, logistics, tech support & catering needs).
  • Organize and support candidate interviews, new hires, contractors, and employees' onboarding process, working cross-functionally to ensure optimal experience.
  • Build and maintain collaboration and close partnership with the leadership team, cross-functional teams, and Executive Assistants.
  • Maintain organization charts, and other support collaterals up to date.
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up as needed.
  • Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.

What is needed to succeed

  • Exceptional organizational skills and attention to detail.
  • Proven experience engaging with executives and employees across all levels (5 years+ or equivalent) within a fast-paced, dynamic, global setting.
  • Self-starter and self-motivated, energetic, proactive, resourceful.
  • Collaborative attitude, demonstrating strong professionalism, and capable of maintaining confidentiality and handling sensitive information with integrity. Community-building mentality.
  • Flexibility and exceptional ability to prioritize conflicting demands and make decisions with minimal direction.
  • Ability to connect & executive presence, appropriately representing your VP’s style of communication.
  • Excellent communication (written and verbal) and interpersonal skills, ability to multitask and timely follow-through.
  • Exceptional scheduling abilities and advanced proficiency use of Microsoft Office tools.
  • Be forward-looking and planned in approaches.
  • Effective consultative method for problem-solving and capability to achieve results with limited oversight.
  • Demonstrates competence, practical approach, and effective communication skills, with executive experience and strong interpersonal abilities to engage various audiences and build relationships.

Expected Pay Range:

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $84,200 -- $174,700 annually. Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

About Adobe Inc.

The Omniture product suite provides an integrated set of services: advanced web analytics and segmentation (SiteCatalyst, Discover and Data Warehouse), search marketing (SearchCenter), optimization (Advanced Testing and Targeting -- Offermatica and TouchClarity), and the marketing integration platform (Genesis). They also have an iPhone application that allows customers to sign into their Omniture account and view statistics from anywhere.

Adobe Inc. Careers

Join Adobe Inc., a global leader in digital media and digital marketing solutions, and be part of a team that thrives on innovation and creativity. Adobe offers unparalleled job opportunities that propel your career forward in an environment that fosters growth and leadership. Work You’ll Do At Adobe, you will be immersed in an atmosphere of innovative solutions and exceptional leadership, contributing to projects that drastically change the landscape of digital content. Our team at Adobe is dedicated to empowering creatives and enterprises alike through cutting-edge technology and expertise. Transform the World with Your Creativity Adobe’s mission is to change the world through digital experiences. We are looking for professionals who are passionate about creativity, technology, and driving significant market evolution. Join a diverse team that values individuality and the fresh perspectives each member brings. Lead in a Culture of Innovation Adobe Inc. is synonymous with fostering a culture of innovation where your ideas can pave the way for groundbreaking digital solutions. Our leadership is committed to nurturing a dynamic and inclusive workplace that promotes career growth and development. Collaborate with the Best Work alongside a global team of talented professionals who are leaders in their fields. At Adobe, you will enhance your skills through collaboration and be inspired by the creativity and dedication of your teammates. Our networking opportunities within the company are designed to foster connections that lead to lasting professional relationships. Explore Career Opportunities Adobe Inc. offers a range of career paths from software engineering to marketing, customer experience to IT. Explore job opportunities and internships that align with your skills and passions. Adobe is committed to hiring the best talent and providing them with the training, benefits, and support needed to succeed. Innovate and Grow Drive innovation as part of the Adobe team and see firsthand how your work contributes to the company’s success and your personal growth. Engage in projects that push the boundaries of technology and creativity. Future-Proof Your Career Adobe is dedicated to the development of its employees at all stages of their careers. We offer comprehensive training programs, including leadership development and diversity training, to ensure you are equipped for the future. Our benefits package is designed to support the well-being and financial security of our team members and their families. Stay Connected Join Our Team Search open positions that match your skills and interests. We look for driven, curious, creative, and solution-oriented team players. Start your journey with Adobe today by exploring our exciting career and internship opportunities. Keep Up to Date Stay ahead with career tips, insider perspectives, and industry-leading insights you can put to use today—all from the people who work here. READ CAREERS BLOG Job Alert Emails Customize your subscription to receive job alerts, the latest news, and insider tips tailored to your preferences. Discover the rewarding and exciting opportunities that await at Adobe Inc.
Learn more about Adobe Inc.
Size
25,988 employees
Market Cap
$154.8 billion
Industry
Enterprise Technology
Net Income
$5.2 billion
Founded
1982
5 Year Trend
+21.9%
Revenue
$12.8 billion
NASDAQ
ADBE
* Ladders Estimates

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