Job Type
Full-time
We are seeking a full-time
Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily operations run smoothly, efficiently, and with precision.
The ideal candidate is proactive, highly organized, and communicates effectively at all levels. We're looking for an accomplished, agile Executive Administrator with a strong sense of urgency, sound judgment, and the ability to thrive in a fast-paced, innovative environment. A high level of discretion and confidentiality is essential.
Duties and Responsibilities- Document Preparation: Preparing project proposals, presentations, documentation edits, and similar ad-hoc requests on an as-needed basis. Provide support in the creation or collection of routine documents, reports and executive status updates
- Written Communications: Prepare, edit and send written communications, memos, letters, presentations, spreadsheets, and reports
- Contract management: Manage, review, upkeep and organize contracts, subscriptions, LLCs, licenses
- Digital Filing: Generate process and communicate cross-departmentally a digital filing system then support its upkeep
- Event Coordination: Lead or support events as they arise
- Documentation: Prepare meeting minutes, track meeting recordings, draft policies and procedures as requested
- Initiatives: Support the development and upkeep of new and recurring initiatives as needed
- External Outreach: Research and communicate pertaining to community outreach
- General Office: Assist with various administrative tasks, which may include ordering supplies, expense management, errands, meeting coordination, lunch ordering, etc.
- Act as a liaison between the CEO and various departments
- Support the needs of the business and handle special projects as assigned
- Drive/travel locally for business purposes
Additional requirements:- Multitask: Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently
- Time Management: Ability to manage time effectively; exercise good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail
- Executive Presence: Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment
- Other duties as assigned
Knowledge, Skills and Abilities Required:- Proficient with Microsoft Office software (Excel and PPT), and Google Suite
- Strong communication skills (verbal and written)
- Organized and detail oriented
- Ability to work independently on assigned tasks
- Ability to work with a great deal of autonomy and independence with minimal supervision
- Excellent interpersonal skills
- Demonstrates a high degree of professionalism and confidentiality
- Prior experience in a legal setting (submitting/revising contracts, filings etc.) preferred
Education & Qualifications- Bachelor's degree in administration or related field preferred
- 5+ years of experience working in an administrative role in an office setting
Amount of domestic travel involved (up to 15%)
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Salary Description
$120,000 - $140,000
