Applied Materials, Inc

Executive Administrative Assistant

Applied Materials, Inc • $83K — $114K *
Santa Clara, CA 95051In-Person
Information Technology
5 - 7 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5+ years supporting senior executives in fast-paced, global corporate environments
  • Hands-on daily use of AI productivity tools like Claude, ChatGPT, and Notion AI
  • Expert proficiency in Microsoft 365: Outlook, Teams, Excel, PowerPoint, Word
  • Experience in tech or AI/ML organizations is strongly preferred
  • Exceptional written and verbal communication with a focus on professionalism
  • High emotional intelligence to adapt to shifting priorities and build trust
  • Strong organizational skills with meticulous follow-through

Responsibilities

  • Own complex multi-time zone calendar management and prioritize meeting requests
  • Act as the primary contact for internal and external stakeholders and screen communications
  • Prepare agendas, presentations, and drive follow-up on meeting action items
  • Track key deliverables across cross-functional AI/ML initiatives and support core business cadences
  • Arrange domestic and international travel itineraries and manage associated logistics
  • Collaborate across teams to facilitate communication and align schedules
  • Serve as liaison with external partners to set up executive briefings

Benefits

  • Opportunities for career growth and development
  • Supportive work culture embracing rapid change and innovation
  • Access to cutting-edge AI tools and resources
  • Comprehensive benefits package including health, wellness, and retirement options
Full Job Description
Executive AdministrativeAssistant

Location: Santa Clara

About the Role

We are looking for a sharp, proactive Executive Administrative Assistant to support a VP/Executive leader in a global, high-velocity AI/ML-driven organization. This is not a reactive role - you will be two steps ahead, anticipating needs before they are voiced, keeping recurring leadership cadences and cross-functional initiatives on track, and acting as a trusted liaison to internal leaders, external technology partners, and vendors. You will use AI tools to work smarter and serve as connective tissue across globally distributed teams and time zones.

Core Responsibilities

1. Executive Support & Calendar Management
  • Own complex, multi-time zone calendar management - prioritizing and resolving conflicts without hand-holding
  • Prioritize meeting requests based on business impact and executive bandwidth
  • Coordinate leadership meetings, staff meetings, and offsite end-to-end
  • Support leadership forums and recurring executive staff meeting cadences, ensuring continuity and follow-through
  • Coordinate with other Executive Admins to align schedules, resolve conflicts, and ensure seamless planning across leadership teams
  • Manage recurring leadership cadences - 1:1s, bi-weekly and monthly staff syncs scheduled out across the fiscal year - and proactively rebook them when priorities, travel, or availability shift
  • Triage the day's schedule each morning and, when the executive is traveling or out, clear and reschedule meetings and notify the affected owners

2. Communication & Gatekeeping
  • Serve as the primary point of contact for internal and external stakeholders
  • Screen emails, draft responses, and escalate critical items with good judgment
  • Ensure executives are always prepared - right context, right materials, right time
  • Draft and send correspondence on the executive's behalf and relay timely updates to internal and external stakeholders
  • Check in proactively with the executive and surrounding leaders to confirm attendance, logistics, and next steps

3. Meeting & Event Coordination
  • Prepare agendas, presentations, and briefing documents
  • Capture action items and drive follow-up with stakeholders across org boundaries
  • Coordinate large meetings, leadership reviews, governance sessions, and company events
  • Register the executive for industry conferences, executive forums, and external events, and manage confirmations and logistics
  • Coordinate executive site visits and partner briefings end-to-end - agendas, attendees, room, and catering logistics

4. Operational & Business Support
  • Track key action items, deliverables, and deadlines across cross-functional AI/ML initiatives
  • Support core business cadence - QBRs, All Hands, governance reviews, and stakeholder updates
  • Help produce reporting, dashboards, or status summaries as needed
  • Ensure readiness for all governance, review, and stakeholder touchpoints

5. Travel & Expense Management
  • Arrange domestic and international travel itineraries
  • Manage expense reports and ensure compliance with company policy
  • Manage scheduling around extended domestic and international travel, holding and rebooking meetings around travel windows
  • Arrange on-site hospitality and logistics, including meeting catering and business-meal reservations

6. Stakeholder Coordination
  • Work cross-functionally across teams, leaders, and vendors
  • Facilitate communication and alignment across org and geographic boundaries
  • Help track and coordinate action items arising from cross-functional AI/ML programs
  • Serve as the scheduling liaison with external technology partners and vendors (including AI/ML ecosystem partners) to set up intro calls, recurring syncs, and executive briefings across time zones
  • Partner with fellow Executive Admins and stakeholders' teams to align availability and confirm cross-organization meetings


What You Bring
  • 5+ years supporting senior executives in fast-paced, global corporate environments
  • Hands-on daily use of AI productivity tools (Claude, Copilot, ChatGPT, Notion AI, etc.) - not just awareness
  • Expert proficiency in Microsoft 365: Outlook, Teams, Excel, PowerPoint, Word
  • Experience supporting tech or AI/ML organizations strongly preferred
  • Exceptional written and verbal communication - clear, concise, professional
  • High EQ: reads the room, adapts to shifting priorities, builds trust at every level
  • Absolute discretion with confidential information
  • Strong organizational skills with meticulous follow-through
  • Calm under pressure; energized by ambiguity and rapid change
  • Quick to adapt in a malleable, fast-paced organization where priorities, structures, and ways of working evolve constantly
  • Embraces every challenge as an opportunity to grow and contribute

Key Skills & Traits
  • Prioritization & sound judgment - knows what matters most and acts accordingly
  • Proactive problem-solving - does not wait to be asked
  • Strong communication - can represent leadership in writing and in rooms
  • Discretion & confidentiality - handles sensitive information without exception
  • Tech-savvy - comfortable adopting new tools quickly, including AI platforms
  • High organizational ability - nothing falls through the cracks


What Sets You Apart
  • You have built AI-powered workflows that tangibly saved time for you or your team
  • You have experience coordinating across globally distributed teams
  • You have supported leaders through fast-moving org changes, program launches, or high-growth phases

You treat 'that's not my job' as a phrase that does not exist in your vocabulary

Additional Information

Time Type:
Full time

Employee Type:
Assignee / Regular

Travel:
Yes, 10% of the Time

Relocation Eligible:
No

The salary offered to a selected candidate will be based on multiple factors including location, hire grade, job-related knowledge, skills, experience, and with consideration of internal equity of our current team members. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program, as applicable.

For all sales roles, the posted salary range is the Target Total Cash (TTC) range for the role, which is the sum of base salary and target bonus amount at 100% goal achievement.

About Applied Materials, Inc

Applied Materials specialize in materials engineering solutions. They optimize equipment and fab operations through consulting, spare parts, services, and automation software. They also provide supply chain services from transactional spares through programs, rebuilds, and forecasted parts management. Their products and technologies include semiconductors, displays, roll web coating, solar, and automation software.

**Applied Materials, Inc. Careers**

Join the innovative world of Applied Materials, Inc., a leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. Our global team is driving innovation and growth in the industries we serve. This is where your expertise can make a true impact.

Work You’ll Do

At Applied Materials, Inc., you will be part of a company that prides itself on fostering a culture of innovation, diversity, and professional growth. As a member of our team, you will lead groundbreaking projects at the intersection of technology, leadership, and engineering excellence. We offer a variety of job opportunities that allow you to explore your potential and push the boundaries of what's possible.

Innovate and Lead

Join a team where innovation is at the heart of everything we do. You will work alongside the brightest minds in the industry, utilizing your skills to contribute to projects that are not only exciting but also crucial for technological advancements. Our leadership is committed to providing you with the guidance and support needed to achieve your career goals.

Career Growth and Opportunities

Whether you are looking for an internship, a full-time position, or leadership roles, Applied Materials, Inc. provides an array of career paths to help you achieve your professional aspirations. Our commitment to career growth is evident through extensive training programs and opportunities for advancement.

Diversity and Inclusion

At Applied Materials, Inc., we believe that diversity fuels innovation. We are dedicated to building a diverse team that reflects the global communities we serve. Our diversity training programs are designed to enhance collaboration and foster an inclusive environment where all employees can thrive.

Benefits and Culture

Our employees enjoy a range of benefits that support both their professional and personal lives. From health and wellness programs to competitive retirement plans, we ensure that our team is taken care of. The culture at Applied Materials, Inc. is built on collaboration, respect, and a commitment to excellence.

Join Our Team

Explore the job opportunities at Applied Materials, Inc. and find the position that matches your skills and passions. We are continuously hiring and looking for individuals who are curious, creative, and ready to drive innovation in a dynamic industry.

Stay Connected

Keep up to date with the latest company news, career tips, and industry insights by joining our network. Engage with us on professional networking platforms and stay ahead in your career journey.

Apply Now

Ready to take the next step in your career? Submit your resume, prepare for your interview, and join a team that’s dedicated to materializing the technologies of tomorrow. Discover the impact you can make at Applied Materials, Inc. and help us shape the future.

SEARCH APPLIED MATERIALS JOBS

--- This page for Applied Materials, Inc. Careers incorporates all the requested elements, maintaining the "Company Content Style" with a focus on innovation, career growth, and the dynamic team environment.
Learn more about Applied Materials, Inc
Size
27,000 employees
Market Cap
$80.7 billion
Industry
Manufacturing & Automotive
Net Income
$3.8 billion
Founded
1967
5 Year Trend
+11.9%
Revenue
$18.2 billion
NASDAQ
AMAT
* Ladders Estimates

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