Job Description

Job Function Summary:

Involves managing a significant, independent academic or research program. Formulates program strategies and goals. Plans, directs and controls program budget and other related resources.

Generic Scope (not customizable, will not be used in the job posting/advertisement):

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope (customizable, will be used in the job posting/advertisement):

The Division of Geriatrics is seeking a full-time Associate Director to help lead and oversee the Caregivers As Partners in Care Teams (CAP-CT) Program. This role serves as a senior technical and operational leader, working closely with Program Leadership while exercising a high degree of independence in managing program strategy, implementation, and continuous improvement. The Associate Director of CAP-CT will supervise a Program Coordinator and is responsible for setting priorities, delegating work, and ensuring alignment with program goals. Their supervisory duties also include: staff development and training, as well as performance reviews and management.

The Associate Director of CAP-CT will lead the development, execution, and refinement of program goals, milestones, and deliverables in collaboration with internal and external stakeholders. They will independently research, analyze, and develop solutions to complex and evolving programmatic challenges, often requiring innovative approaches to issues without clear precedent. The Associate Director will take primary ownership of program operations, including leading stakeholder meetings, managing contracts and vendors, overseeing project timelines, directing data collection and reporting, developing policies and standard operating procedures (SOPs), and supporting recruitment and training efforts. This role requires advanced judgment in selecting methods and strategies to achieve objectives across a broad and complex scope. The ideal candidate is a thought leader and proactive problem-solver with strong leadership and communication skills, capable of navigating high-stakes environments and driving program success.

Responsibilities

DUTIES & ESSENTIAL JOB FUNCTIONS

Identify the functions or tasks that employees in the job perform. The essential functions should state the purpose of the work and the results to be accomplished, rather than how the function is performed. Of the tasks listed, what percentage of time is devoted to each? The more time employees spend on a function, the more likely it is that the function is essential. Generally, include those functions that account for 10% or more of the work, i.e., key items that contribute significantly to the achievement of the job. The functions should add up to 100%.

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

40%

Yes

Directs and administers an independent program with complete responsibility for administrative and programmatic activities.

• Designs and develops major program components and leads their execution and continuous refinement.
• Coordinates complex and competing priorities associated with managing an innovative program within a university and/or government environment and develops strategic options for leadership and federal sponsor review.
• Leads the development, implementation, and refinement of program goals and milestones in collaboration with internal and external stakeholders.
• Ensures progress toward these goals using strong interpersonal, technical, and program management tools, including project planning, meeting facilitation, and performance tracking.

30%

Yes

Manages financial and HR resources.

Participates in advanced program budgeting and accounting processes to support financial infrastructure of program.

• Directly supervises CAP-CT program staff including workload delegation, training and development, performance evaluations, and management

• Works closely with the program PI and finance control/grant manager on program spending and accountability; assists with budgetary projection and reconciliation processes.

15%

Yes

Serves on committees representing the program, participating in short- and long-term planning, including pusuing sustainability efforts such as funding opportunities.

• Especially in the absence of the Program Director, represents CAP-CT to external/internal stakeholders to carry out program deliverables and long-term strategic planning/direction.
• Works with program leadership on pursuing funding opportunities including drafting narratives and presentations for contracts/proposals.

Facilitates the efforts of various departments, managers, and outside constituencies to ensure interdisciplinary collaboration.

• Works with internal and external stakeholders to forge collaborations and identify opportunities for program expansion, refinement and continuity.

10%

Yes

Assesses program's effectiveness, and recommends changes to program's content, policies and procedures accordingly.

• Oversees core operational functions such as project plan development, data management and reporting, policy research, and creation of standard operating procedures (SOPs).
• Balances diverse stakeholder needs while aligning partners toward shared objectives and advancing the program's broader strategic direction.

5%

Yes

Assists in developing research, participates in professional conferences, and provides public relations support.

• Represents CAP-CT at national/local conferences (i.e., tabling opportunities/summits/events) for outreach purposes and/or to complete program deliverables

100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Qualifications

Required Qualifications

• Advanced degree in related area and 5+ years of related work experience (public health, program management, research administration, health policy, etc.); and / or equivalent experience / training.
• Terminal degree in a related field (PhD, JD, MD, etc.) (public health, program management, research administration, health policy, etc. )
• Academic background and experience in public health, medicine, aging, direct health or social human services, or other closely related field(s).
• Advanced knowledge of administrative, budgetary, human resources and financial principles and practices.
• Advanced oral and written communication skills to communicate effectively with all levels of staff and influence.
• Advanced ability to think creatively and independently on concepts requiring advanced analytical skills.
• Advanced interpersonal skills and ability to work with diverse groups to achieve results.
• Advanced ability to work collaboratively with internal and external peers and managers.
• Ability to use discretion and maintain all confidentiality.
• Advanced project management skills.
• Strong ability to think creatively and independently on concepts requiring analytical, strategic, and problem-solving skills.
• Ability to multi-task with demanding timeframes.
• Proficiency in Microsoft Office, database management, and/or program management software.
• Strong skills in analyzing, researching and synthesizing large amounts of data and/or information for preparing sound and relevant proposals / analyses.
• Ability to travel within California and possibly nationally to achieve program goals.

Preferred Qualifications

• Previous experience working in an academic/research setting and knowledge of UCSF programs & applications
• Highly skilled fundraising experience.