7/10/26

Country: United States

Job Location: New York

Job Family: Strategy & Transformation

Type of contract: Unlimited-term

Working mode: Hybrid work

Job Id: 53957

Associate Project Manager - PMO Capabilities & Portfolio Enablement

Role Summary

The Associate Project Manager, PMO supports the evolution of the PMO operating model by building capabilities, improving processes, strengthening portfolio visibility, and supporting transformation priorities such as CSR and AGORA. Reporting to the VP, PMO, the role turns evolving PMO and business needs into practical tools, routines, documentation, and adoption support, with structured learning and coaching to help the associate grow from execution support toward proactive capability enablement.

The ideal candidate is organized, process-oriented, curious, and comfortable working across functions without direct authority. This person can manage action trackers, prepare meeting materials, document processes, support governance routines, drive tool adoption, and escalate risks or gaps early.

Success requires strong communication, analytical thinking, learning agility, and the ability to apply and further develop PMO tool capabilities across OTOS, Power BI, Microsoft Planner, OneNote, Loop, Copilot, and Excel to improve visibility, governance discipline, adoption, and overall PMO effectiveness.

Essential Duties and Responsibilities

• Capability Development, Adoption Support, Process Enhancement, and PMO Productivity (35%)

• Develop and maintain PMO onboarding materials, tool guides, templates, process playbooks, and role-based ways of working.
• Support training, user adoption, feedback collection, and follow-up activities that strengthen PMO capability across functions.
• Document process pain points and recommend practical improvements that reduce manual effort, duplication, and low-value follow-up.
• Improve PMO tools, reporting routines, meeting cadences, action tracking, and portfolio review preparation to increase visibility and productivity.
• Support the PMO team in managing evolving complexity by translating new business, portfolio, tool, and governance needs into practical routines, documentation, and productivity improvements.
• Promote effective use of OTOS, Power BI, Planner, Loop, Copilot, Excel, and other PMO productivity tools.
• Build knowledge quickly across PMO processes, business priorities, and stakeholder needs to grow from task support toward proactive capability enablement.

• New Portfolio Build Support: CSR, Plants, IT (25%)

• Support the build-out of new portfolio management routines for CSR, Plants, and IT by organizing project information, timelines, milestones, risks, dependencies, and key decisions.
• Help structure portfolio views, dashboards, trackers, and meeting materials that improve visibility, prioritization, and follow-up across emerging scope areas.
• Coordinate inputs from cross-functional partners, clarify ownership, and maintain action logs to support consistent portfolio governance and execution discipline.
• Identify information gaps, resource constraints, timeline risks, or unclear decision points and escalate them early to the VP, PMO.

• Transformation Support, Including AGORA [Group project] (25%)

• Support PMO contributions to transformation initiatives such as AGORA by preparing inputs, consolidating feedback, documenting decisions, and tracking follow-up actions.
• Assist with operating model readiness, role clarity, process documentation, tool adoption, and change-management support related to PM/PPM transformation.
• Escalate gaps, risks, workload constraints, or unclear ownership that may affect transformation readiness or adoption.

• PMO Operating Model and Governance Support (15%)

• Document and maintain PMO governance routines, decision forums, roles, responsibilities, and escalation paths.
• Prepare agendas, pre-reads, follow-ups, decision logs, and action trackers that keep governance meetings focused on priorities, risks, decisions, and trade-offs.
• Reinforce PMO standards, templates, meeting routines, and reporting discipline across portfolios.

Skills and Qualifications

Minimum education and experience:

• Bachelor's degree in Engineering, Supply Chain, Operations Management, Business Management, or a related field required.
• Certified Associate in Project Management (CAPM) preferred, but not required.
• Minimum of 3 years of professional experience required; experience in CPG and/or food manufacturing is a plus.
• Experience supporting PMO operations, governance routines, process improvement, transformation programs, portfolio reporting, or cross-functional coordination preferred.
• Exposure to PMO tools, reporting dashboards, process documentation, change management, capability-building, CSR/EPR topics, or structured governance routines preferred.
• Demonstrated learning agility through training, coaching, shadowing, self-directed learning, and hands-on application required.

Core skills:

• Collaboration and stakeholder management: Builds trust across cross-functional teams, communicates clearly, reinforces accountability, and escalates risks or issues appropriately without direct authority.
• Organization, analysis, and execution: Maintains accurate trackers, documentation, reports, and portfolio information; uses data and governance inputs to identify gaps, risks, ownership issues, and needed follow-up.
• Business curiosity and adaptability: Connects PMO, portfolio, CSR, and transformation work to business priorities while adapting to changing needs and growing toward proactive capability support.
• Capability development and continuous improvement: Builds PMO, business, digital, and transformation capabilities through learning and feedback; recommends improvements that simplify workflows, improve visibility, and strengthen adoption.
• Technical and digital proficiency: Uses Excel, Microsoft Planner, OneNote, Loop, Copilot, Power BI reports, and PMO systems such as OTOS to support governance, reporting, portfolio visibility, adoption, templates, routines, and user guidance.

Working Conditions

Work is performed primarily in an office environment. Standard work hours are generally during regular business hours, with a minimum of 40 hours per week. Some variation in schedule may be required due to business priorities, deadlines, or special projects. Limited business travel may be required.

Total Rewards

• Base Salary: $95,000-$105,000
• Bonus Opportunity: 10%
• 401(k) plan with 4% company match
• Medical, dental, vision coverage and PTO available Day 1
• Learning and development support, including PMO onboarding, tool training, coaching, and role-relevant development opportunities