Standard Job DescriptionPerforms variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.
THE WORKWe are seeking a proactive, detail-oriented Administrative Assistant Specialist to support Foreign Military Sales (FMS) international program teams. The person selected for the role will: Managing DoD international travel process, requirements and guidelines for FMS (Foreign Military Sales) international travel; CAC Card management for travelers that require a CAC Card to travel; Provide calendar management, expense reporting, and other assistance duties as needed. This role requires strong multitasking skills, a collaborative mindset, and a genuine "people person" approach.
Key Responsibilities:
- Meeting Coordination: Plan, schedule, and execute logistics customer meetings. Keeping track of Lockheed Martin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support, submitting LM Visits, and on-site support.
- Document Management: Create, edit, and maintain presentations, reports, and correspondence using Microsoft Word, PowerPoint, Excel, and Outlook.
- Stakeholder Liaison: Serve as primary point of contact for internal and external customers, ensuring clear communication and timely follow-up.
- Administrative Support: Provide calendar management, expense reporting, and other assistance duties as needed.
- Working with the "International Travel Tool", setting up trips, monitoring travelers to complete mandatory DoD training, generating reports and submitting required DoD documents for international travel as per DoD travel guidelines.
- Working with our customer to manage CAC Cards for those who require one for international travel.
- Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.
Basic QualificationsMust be detailed oriented, proficient in Microsoft Office suite, excel at logistics for high-impact meetings, on-site support, and possess the ability to obtain a DoD Common Access Card (CAC) and maintain a Secret clearance.
Desired SkillsExperience providing administrative support to international teams; Familiarity with LM programs and customers
Pay InformationFull-Time Salary Range: $56600.00 - $105000.00
At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow-both professionally and personally.
The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.
- Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
- For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
