Full Job Description
The Administrative Assistant role entails providing support to senior leadership and their team. The responsibilities include:
- Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
- Managing global travel planning, scheduling and itineraries
- Updating and maintaining travel spreadsheet and organizing trip packets for travel
- Overseeing and planning weekly and monthly meetings
- Liaising with other organizations for scheduling and projects
- Answering calls and acting as a gatekeeper
- Acting as back-up support for other senior professionals
- Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
- Completing detailed corporate expenses including tracking receipts and reimbursements
- Coordinating travel arrangements, including flights, visas/passports, cars, hotels, and other reservations
- Maintaining and organizing files
- Working on ad hoc projects
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate should have:
- 1+ years of administrative assistant experience supporting a team of two or more
- Experience working within Financial Services is preferred
- Thrives in a dynamic work environment
- Strong communication skills
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize competing tasks and deadlines
- Ability to be proactive and work well within a team and with other assistants
- Ability to work with various levels of management
- Perform duties with the highest level of confidentiality and have a strong sense integrity
- Experience with coordinating travel arrangements
- An autonomous work style with strong follow-through skills
- Ability to build relationships with key players and management
- Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
- Familiarity with Concur is preferred
- Experience with Amex Travel a plus
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:
$70,000 - $130,000
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.
