The RoleCape is seeking a high-caliber Administrative Assistant to serve as a strategic "force multiplier" for our VP of Engineering. Your mission is to own the operational details that allow our leaders to stay focused on the big picture. You aren't just managing a calendar; you are managing the rhythm of the business, ensuring our team is in the right place, at the right time, with exactly what they need to succeed.
What You'll Work On- Strategic Calendar Command: You will transform the executive calendar into a curated roadmap, ensuring time is strictly allocated to Cape's highest priorities while proactively resolving 100% of scheduling conflicts
- Operational Velocity: You will reclaim hours of leadership's weekly capacity by acting as a gatekeeper, problem solver, and a driver for ad-hoc special projects
- Stakeholder Diplomacy: You will serve as a polished, professional point of contact for Cape's internal teams and external customers, navigating high-stakes relationships with discretion and tact
What We Value- Anticipatory Judgment: You don't wait for instructions. You see the domino effect of a delayed flight or a shifted meeting and have Plan B and C in motion before the executive even knows there's a problem
- Exceptional Communication: You have a diplomatic touch. You can say "no" to a request on behalf of leadership in a way that preserves the relationship and upholds Cape's brand
- High-Growth Agility: You thrive in fast-paced environments. You can pivot between a complex travel booking and a sensitive office project without losing your attention to detail
- Initiative: A proactive attitude toward anticipating needs, taking action without being asked, and identifying opportunities to improve processes or efficiency
- Interpersonal Skills: Strong ability to build positive working relationships, engage with team members, and work collaboratively across different levels of the organization
- Adaptability: A willingness to go with the flow, pivot and adjust course as the needs of the business change
Experience- Minimum of 4 years in administrative support, personal support, or a relevant high-level coordinator role
- Ability to manage multiple tasks, prioritize effectively, and maintain an orderly workflow to ensure smooth operations.
- Proficiency in managing schedules, deadlines, and ensuring timely completion of tasks, especially in fast paced environments.
- Strong written and verbal communication skills to interact effectively with team members and external stakeholders.
- A meticulous approach to the details of the job.
- Bonus Points: Experience supporting an Engineering team
CompensationWe offer competitive compensation that is
geo-adjusted based on
your location, along with meaningful equity so you share in the value you help create. Salary range for this role in New York, NY is $90,000 - 110,000 depending on experience and interview performance.
Our benefits include:
- 401(k) match
- 100% coverage of medical, dental, and vision premiums for you and your dependents
- 12 weeks paid parental leave (for all parents, no waiting period)
- Stipends for
- Family-forming needs
- Gender-affirming care
