The Accounts Payable Manager is responsible for overseeing the firm's accounts payable operations, ensuring timely and accurate processing of invoices, payments, and expense reports. This role requires strong attention to detail, a commitment to confidentiality, and the ability to lead a small team in a fast-paced legal environment. The ideal candidate is detail oriented, technically savvy, learns quickly, a team player, and is highly organized. The position requires minimum of 5 years' experience in accounts payable, preferably within a law firm or professional services environment. This is a 100% in office position and remote work is not available.
The following set of success factors describe the characteristics of those who are successful in our Firm:
- Helpful, Congenial, Personable, Positive
- Unpretentious, Approachable, Respectful, Team Oriented
- Accountable, Takes Ownership, Corrects Mistakes
- Organized, Timely, Confidential, Responsive (within 24 hours)
Duties and Responsibilities- Own and manage the end-to-end accounts payable function, including invoice review, payment authorization, record-keeping, policies, controls, staffing model, and performance standards
- Provide leadership and direction to the AP Supervisor and team, including mentoring, performance management, and workforce planning
- Ensure compliance with firm policies, legal regulations, and client requirements regarding financial transactions
- Resolve discrepancies and communicate with vendors, attorneys, and other departments to address invoice or payment issues
- Support month-end close: AP accruals, AP aging review, clearing account reconciliations, and variance investigation
- Partner with IT/Finance on AP system administration (eBilling/AP automation tools), user access, and workflow configuration
- Prepare and maintain AP metrics (cycle time, backlog, aging, discount capture) and provide regular status reporting to leadership
- Prepare monthly, quarterly, and annual reports on accounts payable activity for senior management
- Collaborate with the finance team to support audits and implement process improvements
- Prepare batch check runs
- Review Rush Check Requests for proper approvals and support
- Prepare 1099's annually
- Additional duties as assigned
Qualifications- Ability to effectively communicate with attorneys, staff and vendors - both written and verbal
- Strong organization and time management skills, along with accuracy and attention to detail
- Maintain a high level of confidentiality
- Maintain a calm, courteous and professional demeanor, with a positive attitude
- Ability to multi-task and handle stressful situations
- Previous experience processing accounts payable in a high-volume environment (Preferred)
- Working knowledge of full-cycle AP, three-way match concepts, invoice coding, and payment processing (check/ACH/wire)
- Strong understanding of internal controls and compliance requirements; ability to apply policies consistently
- Proficiency with ERP/AP systems and Microsoft Excel (e.g., pivots, lookups) and strong general MS Office skills
- Experience supporting month-end close activities, reconciliations, and AP aging management
- Experience with 1099's (Preferred)
Education and Experience- Bachelor's degree in accounting, finance, or related field
- 10+ years of progressive accounts payable experience; including 3-5 years in a supervisory capacity
- Working knowledge of full-cycle AP, three-way match concepts, invoice coding, and payment processing (check/ACH/wire)
- Experience with managing month-end close activities, reconciliations, and AP aging management
- Strong understanding of internal controls and compliance requirements; ability to apply policies consistently
- Proficiency with ERP/AP systems and Microsoft Excel (e.g., pivots, lookups) and strong general MS Office skills
- Excellent communication and customer service skills with the ability to partner effectively with attorneys, staff, and vendors
Why FMG?At FMG, people are our greatest asset. We invest in your success and well-being through:
- Competitive compensation
- Medical, dental, and vision coverage
- HSA and FSA options
- 401(k) with 3% employer Safe Harbor contribution
- Generous PTO and work-life balance
- Year-end bonuses and referral programs
- Firm-paid life insurance and long-term disability
- Employee Assistance Program
- A collaborative, respectful, and team-oriented culture
