You know you crushed the interview and you feel the job offer coming right around the corner, but before you pop the champagne in celebration there are a few important steps to take in order to secure the position. It’s widely agreed upon that the after interview thank you email is incredibly important. Use this sample of a thank you email after an interview to land the job.
Ladders spoke with Tara Cassady, the executive vice president of Americas Client Services at Cielo, to get the rundown on sending a thank you email after an interview.
How to write a thank you email after an interview
Follow Ladders on Flipboard!
You can send a quick email to anyone who you interacted with significantly that day. If a secretary or human resources representative helped you when you arrived at the office, shoot them a quick thank you. This will paint you in a positive light throughout the office, which is ideal during the interview process.
Anyone who spent time speaking with you to go over your resume and experience should definitely receive a thank you email because they will most likely have influence over whether or not you get hired.
You should still send an after interview thank you email even if you decide that the role or company isn’t for you, according to Cassady. “It’s a small world and you never know where people end up and where people are reconnected,” Cassady said.
The after interview thank you email should contain four key elements. The first factor to immediately hit is your appreciation for their time. People are busy at work, so going out of your way to thank them for their time starts building their image of you as someone they would want to work with.
Next, you should compliment them about the company, role, or experience that you had that day in the office. This paints you as a positive person, which is something a hiring manager is looking for in every employee.
Touching on one point that you discussed during the interview shows that you were paying attention, can expand on an idea, and contribute to a conversation. It also gives you an opportunity to show that your values align with the companies.
Lastly, you should highlight one factor that makes you the perfect person for the job. You don’t have to go into extreme detail here, because hopefully you already did that in your meeting. Instead, this section acts as a reminder of why you’re better for this company and role than any other potential candidate.
While the email should be thoughtful and interesting, it shouldn’t be longer than three concise paragraphs that contain two to three sentences each. “If it’s an email, you shouldn’t have to scroll down to read it,” Cassady said.
While it’s important to get a thank you email out quickly, you shouldn’t send this message while you’re waiting for the bus outside the office. Sending a thank you email 15 minutes after an interview shows that you didn’t put much thought into your message. That being said, you don’t want to wait too long to send this note and make it look like an afterthought. Cassady recommends waiting at least more than 2 hours before sending this email, but no longer than 24 hours.
“You want to be able to show that you reflected upon the meeting so that you can draw back and show thoughtfulness,” Cassady said.
Send the email directly to the hiring manager’s work account. If you weren’t corresponding directly with them to set up the interview, ask for a business card right before the interview comes to a close. If they don’t have one on hand, ask if it’d be okay to get their email address and write it down.
Writing a thoughtful, concise email after an interview has many benefits. Not only does it show hiring managers that you’re thoughtful and interested in the job, but it keeps your positive image fresh in his or her mind. It also is another opportunity for you to prove why they should choose you over the guy they interviewed right after you.
Most offices aren’t incredibly formal these days, meaning your thank you email doesn’t need to be, either. Starting an email with “Dear Mr. Jones” seems outdated, according to Cassady.
That being said, some bosses, industries, or offices are still that formal. Cassady recommends taking note of the office culture when you are there to interview. Once you spend about an hour in an office, it’s pretty easy to gauge the level of formality needed in your after interview thank you email.
Sample thank you email to send after an interview
Hi (Hiring manager’s first name),
Thank you so much for taking the time to meet with me today. I genuinely enjoyed learning more about the (title of the role you’re applying for) position and getting to know you and (company name) a bit better. I was thinking about what you said regarding the company outlook and I wholeheartedly agree that “positive optimism” is a great way to each business day and venture.
I really appreciate (company name)’s emphasis on work-life balance, but more importantly, I love how the (name of your potential team) is structured. The hands-off approach is exactly the environment in which I flourish.
Learning more about the role today really excited me because it convinced me even further that this is a perfect match. The skills I have learned at (past or current company) will really allow me to aid in the growth of the (name of your potential team) and I’d love the opportunity to learn even more at (company name).
(Your First and Last name)