How to craft the perfect job acceptance letter (with examples)

Congratulations! You were just offered that dream job you have been interviewing for! Now that you’re ready to accept the position, what is the next step?

When it comes to accepting a job, you want to approach your acceptance letter with the utmost professionalism. This company has decided to hire you for your knowledge and skills, so it’s important to thank them appropriately.

Not only will this start you off on a good note with your new company, but it will make a great impression on your new boss.

As simple as an acceptance letter can be, there are a few details and formats that are best to follow and place in your email or letter. We have enclosed a few examples for you to follow!

What should be included?

A job acceptance email or letter should always include a few key factors such as your full name, the person’s full name that you are addressing, the job position you accept, the company name, and your employment start date.

Other factors can also be included, such as your agreed-upon salary and notations about company benefits.

Accepting a job by email

Email is the fastest and most utilized form of communication in today’s world. Most employers still tend to communicate via email rather than other forms of communication.

There are several different options for sending an acceptance email to your new employer. This sample acceptance letter via Indeed.com that gives some excellent examples of what you should include:

Subject line: Charlie Spears—Offer Acceptance

Dear Mr. Andrews,

Please accept this email as my formal acceptance of the offered position as the Director of New Accounts with Leyton Purchasing. I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $68,000 with the availability of benefits after 60 days of employment.

I look forward to beginning work and meeting the team on July 1, 2019. If you require any additional information from me before then, please let me know. You can reach me at (564) 893-7833 or by email at c.spears@website.com.

Thank you again for giving me the opportunity to demonstrate my value to the team.

Sincerely,
Charlie Spears

Accepting a bob by letter

While it may not be as popular as it was previously to send a formal physical letter, it is still a great option when accepting a job! It may take a bit longer for it to get to your new employer, but many will appreciate the extra touch of sending that formal letter.

A formal letter usually contains more details than that of the email format. This example of an acceptance letter from TheBalanceCareers.com covers all of those necessary details.

August 17, 2020

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000 and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Jason Burnett

Following a template

Not sure how to get started? Monster.com has an excellent customizable template for you to follow to get started on that acceptance email or letter!

[Date]

[Mr./Ms. Full name]
[Title]
[Employer name]
[Employer street address]
[City, state zip code]

Dear [Mr./Ms. Name]:

It is with great pleasure that I accept your offer to join [employer name] as a [position title] under [supervisor name]. The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.

As we discussed, my annual salary will be [salary], and medical benefits will commence after 30 days of employment.

[Mr./Ms. last name], thank you for making the interview process enjoyable. I look forward to working with you and the [employer name] team. I will report to work on [date]. In the meantime, feel free to call me at (555) 555-5555.

Sincerely,
[Your name]

This format can be used for both email and letters. You would eliminate a few bits of information to comply with what is necessary for each.

Should I send a letter or an email?

This should be determined based upon the type of company you will be working for. Look at a few key factors, including how they initially communicated with you, to begin with

Did they call you? Send you an email? Do they appear to prefer technology or tradition?

The bottom line

The hard part of interviewing and hoping that you get the job is already completed at this point.

The acceptance letter is just that extra step toward a positive start. There really is no wrong way to complete an acceptance letter! Use the tips we listed above to decide which format will be best, and work on that letter or email.

Best of luck with your new job!