Accepting a job offer (with examples)

Applying for a new or multiple jobs is the first step in moving up the career ladder. Once you receive a job offer, you are well on the way to realizing your dreams. But first, you need to accept the offer. How do you go about doing this in a proper, professional manner? What is the best method for accepting a job offer? Before jumping right into calling or sending off a quick email, it’s essential to understand the steps to take before, during, and after you write your job acceptance letter.

Review the job offer

If you’ve been applying for several different jobs, take time to review the company and job description of the place that wants to hire you. Refresh your mind on what the job entails, the details of the position, and whether you are still available for this position. It’s best to reevaluate everything before making your final decision. Of course, if this is the main job you’ve applied for, then you’ve probably been waiting for them to contact you, hopefully with that offer.

Review the job offer letter and check to see if the following details were discussed during the interview – keep in mind that not all these will apply to every job offer, so use your discernment.

• Salary or an hourly wage
• Health insurance
• Paid vacation time
• Paid sick leave
• Other benefits, such as life insurance, profit-sharing, retirement accounts, short-term disability, maternity leave, and sign-on bonus

If you agree with the terms of the job offer, you’re ready to move to the next step: writing your job acceptance letter.

Elements of a job acceptance letter

When writing your job acceptance letter, you’ll want to ensure that it contains all the proper elements. This would include the following:

Reintroduction

This is the opening paragraph and will reintroduce you as the candidate who received the job offer. You should mention the date of interview and the job title offered up front.

Thank you

You should express your gratitude for the job offer and give a few words to show your enthusiasm about your plans to contribute.

Confirm details

In the second paragraph, you’ll want to clarify or confirm the job offer details to make sure everyone is on the same page, so there are no misunderstandings once you begin.

Conclusion

Finish the letter with a brief statement or summary. Be sure to clearly confirm the start date and that it works for you; and leave your phone number in case anyone needs to contact you for further information.

How to write a job acceptance letter

The content of your letter is most important; however, formatting is vital too. Make sure you use a simple, plain font, such as Times New Roman size 12. The exact format of the letter will depend on whether you accept the job offer through email or send the letter through the mail.

Some people prefer to do both, so the recipient has an immediate answer as well as a formal copy. If the person offering you the job sent you a formal job offer letter in the mail, you should follow their lead and send a hard copy along with an email.

In an email letter, you will use the subject line to write your name and the job you applied for. A formal letter will contain your identifying information, the date, and the recipient’s identifying information at the top left, followed by the salutation.

Begin the letter by getting right to the point. You should keep the letter short and straightforward. Make sure it contains all the necessary information about the job details. When expressing your gratitude, be sincere but brief.

Sample job offer acceptance email

Subject line: Jerry Johnson — Job Offer Acceptance

Dear Mr. Koontz,

I enjoyed interviewing with you on January 14, 2022, for the job of Digital Marketing Manager at XYZ Company. I was even more excited when I received your job offer letter. I want to formally accept the job, and I look forward to working with you and contributing my talents and vision to the team at XYZ Company.

As discussed during the interview, I will begin working on February 1, 2022, with an annual salary of $72,000, health insurance, ten days of paid annual vacation time, and limited paid holidays. Per our discussion, this job offer does not include company profit-sharing but will include a sign-on bonus of $500.

Please let me know if there are any missing details or if I need to do anything further before starting work on the 1st. You can contact me at any time by email or call me at (555) 123-4567.

Again, thank you so much for this opportunity.

Regards,

Jerry

Sample job acceptance letter hard copy

Here is a sample acceptance letter that you would print out and send through the mail. Be sure to print on quality white paper.

Mason Price
45 Lincoln Avenue
Washington, DC 08055
(989) 333-2345
[email protected]

January 14, 2022

Mr. Douglas Burkett
Director of Human Resources
Johnstown Tractor Supply
500 Rudolph Street
Washington, DC 08055

Dear Mr. Burkett,

Thank you for your call today offering me the Sales Consultant position with Johnstown Tractor Supply. I eagerly accept the job and I’m happy to start work on February 1, 2022. I look forward to helping Johnstown Tractor Supply meet its sales goals.

As we discussed, my starting salary will be $54,000, plus a 2% commission. Also, I will receive health benefits and two weeks of paid time off after 60 days of employment.

Please don’t hesitate to contact me if there is anything else I need to do, or if I need to fill out any paperwork before my start date.

Again, thank you very much, and I’ll see you soon!

(Handwritten signature)

Mason Price