7 letter of resignation templates to make your exit as smooth as possible

Photo by Elliott Stallion

Quitting a job is almost never easy, but when the time comes, you’ll need a way to formally announce your departure. These sample resignation letters to use in different scenarios can help guide you through crafting the words to state your intention of leaving.

The reasons for leaving a job are numerous. Sometimes quitting a job is an easy call, such as if you landed your dream job, are seeking a career change, or it’s finally time for retirement. Other times, you could be forced to leave for personal reasons outside of your control. But, giving notice through a resignation letter is expected regardless of your reason for leaving.

Most of the time, a few paragraphs is all your need to express your intentions, but the letter can be more detailed if you desire. Although a resignation letter should be tailored to your experience with the company and the reason you are leaving, there are several basic components all resignation letters will contain.

Give a clear time frame

First and foremost, the date when you will officially leave the company should always be included. This is usually stated clearly at the beginning of the letter along with your intention to leave and the reason why. Although it is customary to give at least two-weeks notice before leaving, sometimes the timeframe for your departure will be less or more. If you are giving short notice, explaining why can help soften the shock to your current employer. 

Thank your employer

Traditionally, a resignation letter is also an opportunity to formally thank your employer for their time and convey gratitude for the opportunity to work with them. If you are leaving your position on good terms, this can be a bit more in-depth and highlight specific ways that your employment there will help you transition into a new opportunity

Leaving on this type of positive note can also help if you need to ask for a reference letter. If you already have a new job lined up, you can add in a few words about what your new opportunity entails if you feel comfortable doing so.

Touch on the transition

You will also need to address whether or not you are available to assist with the transition of a new hire into your current role. This can be as involved or uninvolved as you feel the situation calls for, but typically there will be at least some mention of whether or not you are willing to help train someone new

It is also customary to include your contact information or an offer to keep in touch with your former employer just in case they need to reach out to you following your departure. This is also helpful to have on hand if any follow-up is needed for payroll or taxes.

Let the following sample resignation letters for when you’ve landed a new job, are changing careers, leaving for personal reasons, retiring, giving short notice, immediately resigning, or offering to help with training your replacement guide and inspire you when it’s time to move on from your current role.

Career change resignation letter

career change resignation letter template

Leaving for personal reasons resignation letter

Leaving for personal reasons resignation letter

New job resignation letter

New job resignation letter template

Giving short notice resignation letter

Giving short notice resignation letter template

No notice/immediate resignation letter

No notice/immediate resignation letter template

Transition/training replacement resignation letter

Transition/training replacement resignation letter template

Retirement resignation letter

Retirement resignation letter template