Letters of resignation often cause confusion in the professional world. While you might think letters should vary based on the quality of your experience at the company or seniority level, that actually isn’t the case. Follow this resignation letter sample to avoid legal issues, maintain a solid reputation at the company, and leave a good impression with your manager.
(Date of letter submission)
Dear (Manager’s name),
Please accept this letter as formal notification that I will be resigning from my role as (position title) at (Company Name). My last day of employment at (Company Name) will be on (date of last day).
I would like to thank you for the opportunity to learn and excel my career. Thank you for your guidance in my role throughout my exciting (time spent at company) at (Company Name).
Over the next (amount of time left at company), I will ensure as much as I can that my projects are complete. I am happy to aid in any way to help create a smooth transition to my replacement.
My time at (company name) has been extremely influential in advancing my career. Please do not hesitate to contact me at (your personal email) or (your personal phone number) if you have any questions after my departure. I would love to stay in touch.
(Your printed name)
Why you should keep your resignation letter simple
Contrary to popular belief, there is, in fact, one perfect resignation letter, according to Michael Steinitz, the Accountemps Global Executive Director. The letter should clearly state the date of submission and last day of employment, and express thanks to your manager.
Additionally, you should offer your help with the transitional period and provide your personal contact information. It’s not necessary to include a reason your leaving or your plans for the future.
Many people who sit down to write a resignation letter think it’s the time to air their grievances with their manager or company. But a resignation is neither the time nor place for anything negative, according to Pearlie Oni, the senior manager of employee experience at RedPeg.
This hard copy will be the one piece of you that remains at the office after you leave, so positivity is your power move here. Instead, an exit interview is the opportunity to provide your manager with an explanation of why you’re resigning from your position and include helpful tips for your replacement.