The RoleWe're looking for a
Workplace Manager to lead office operations and deliver a consistent, welcoming, and well-run office experience at Legora. You will support daily workplace operations, partner with vendors and internal teams, and improve the systems that keep our offices running smoothly.
This is a hands-on role for someone who enjoys practical problem solving, clear routines, and strong service delivery. You will work closely with IT, Security, People, and Finance, and you will be a go-to person for workplace questions, office processes, and on-the-ground execution.
What You'll Do- Lead the Workplace team on facilities, budget, safety, and security-related concerns with the potential to expand into a regional role across multiple locations
- Create a positive employee experience through high-quality workplace support, and partner with local site leadership to build strong, productive working relationships
- Manage the day-to-day running of office operations so services are delivered reliably and efficiently
- Coordinate office-wide events, celebrations, and local traditions in partnership with the global Workplace team, and contribute to a consistent Legora workplace experience
- Partner with People Ops and IT to support smooth onboarding for new joiners and dependable ongoing operational support for employees
- Manage vendor and landlord relationships, including contracts, purchase orders, renewals, and day-to-day performance
- Support workplace budget tracking and help align the food program with budgets and expected daily attendance levels.
- Step into the reception when needed, greeting all visitors with a calm, helpful, and hospitable approach, ensuring guests sign in correctly and follow our Guest Policy
Who You Are- You have 6+ years of experience in workplace, office operations, facilities, hospitality, or a service operations environment
- You are highly organized and can prioritize multiple tasks while managing time effectively
- You are approachable, professional, and service-oriented, and you enjoy helping others navigate practical office needs
- You communicate clearly in writing and verbally, and you ask questions early when context or decisions are needed
- You are punctual and consistent, with strong follow-through on commitments and expectations
- You are comfortable in fast-growing environments where plans can change, and you adjust quickly while keeping operations steady
- You are proficient in Google Workspace, calendar and meeting tools
What's In It For You- Global collaboration: Partner with teams and clients across Europe, APAC, and North America.
- Competitive package: Comprehensive salary, benefits, and tools for success.
- Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
- In-person environment: Union Square office designed for ambitious builders.
- Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:
Medical, Dental & Vision
- Multiple medical plan options through Aetna and Kaiser Permanente
- HSA or Healthcare FSA (based on plan selection)
- Dental plans via MetLife
- Vision plans via Vision Care
Family Support
- Generous parental leave
- Free access to Maven Clinic
- Dependent Care FSA
- Free One Medical membership for employees and dependents
Additional Perks
- Pre-tax commuter benefits
- Life Insurance + STD/LTD
- 401(K) with generous company match
- Unlimited PTO
- Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more
