Workplace Coordinator

Department: HR

Employment Type: Permanent - Full Time

Location: Toronto

Reporting To: Global Facilities Director

Description

We are looking for a Senior Facilities Coordinator who will support the workplace, and Facility services for the Canadian offices. This role is accountable for the execution of facility management activities, and corporate support services at all Canadian sites, reporting to the Director Facilities, Global. These responsibilities are to be undertaken in close cooperation & alignment with Dye & Durham management, colleagues, and suppliers. The role is responsible for monitoring the internal built environment, management of physical security protocols, health & safety guidelines, and ensure alignment with property management obligations.

Key Responsibilities

Facility Coordination

• Works closely with Director supporting onsite projects, planning and site support
• Analyse and prioritize facility requirements (both hard & soft FM services)
• Prepare and deliver property maintenance plans (preventative and corrective maintenance) in conjunction with landlords/managing agents.
• Manage appointed suppliers and evaluate performance.
• Monitor & follow-up contractor progress and performance, review and approves invoices according to DOA authorization level

Relationship Management

• Be the point of contact for D&D management at each site, property managers, security, colleagues, vendors, suppliers, and consultants on all property/facility-related matters.

Compliance

• Keep track of and comply with relevant authority demands and property legislation
• Monitor, engage with and input into effect health & safety activities at sites.
• Plays an active role on the Health and Safety Committee
• Keep control of premises H&S actions & maintain records in compliance with relevant authority demands and property legislation.
• Drive energy and environmentally efficient processes.

Project Management & Control

• Assisting the DIR, coordinating facility projects including leasehold improvements, and landlord improvements - minimize/mitigate the impact on the daily tenant operations.
• Provide guidance and direction to contractors, and vendors to achieve deliverables.

Skills, Knowledge & Expertise

• Experience at a senior level in facilities coordination and workplace management support gained in a multisite corporate office environment.
• Understanding of landlord & tenant relationships and commercial leases such as they impact the day-to-day occupation of multi-let buildings.
• Has a good understanding of workspace management, customer support, refurbishments, and relocations (including simultaneous projects) through to completion.
• Experience with statutory compliance, professional health & safety and/or fire risk management.
• Competent with Microsoft Suite of products, Microsoft Excel, Teams, Word, Outlook and PowerPoint, and FM management systems.
• Recognised courses in project management, and/or office management is desirable
• FM-related qualification or accreditation (FMP, or CFM) - Not essential
• First Aid and Joint Health & Safety training is preferred but not essential

Job Benefits

At Dye & Durham we strive to be visionaries! As a leader in our field, we ensure our employees are ready for the next challenge in their journey with us by offering internal and external training opportunities. We offer competitive salaries and a whole host of benefits including healthcare, pension, company discounts, wellness programs, and paid days off to move house or volunteer for your favourite charity.

In line with the amended Employment Standards Act 2000, the salary range for this role is:

$75K - $86K dependent on assessment of skills during the interview process.

Dye & Durham does not currently use AI to screen candidates as part of the selection process.

This advertisement specifically relates to an existing vacancy.