BRIEF POSITION SUMMARY

Performs advanced (senior-level) project management work involving coordinating the planning and initiation of projects at various levels of completion; monitoring the progress and schedule of projects; and communicating with project stakeholders, management, and other relevant parties. May assign duties and responsibilities and coordinate the work of project staff. Routinely work on projects that are highly complex, which may include large budgets, a large and complex scope, long-range time frames, and a high level of impact. May serve in lead role within the Design and Project Management branch and coordinate the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Work Hours: Monday - Friday, 8-hour days, 40 hours/week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Initiate multi-agency or enterprise-level projects, obtain authorization and commitment, and demonstrate business need and project feasibility.
• Develop and implement plans to communicate project methodology and processes to interested groups and team members.
• Create documentation procedures to capture and manage changes in original project plan.
• Manage, develop, and oversee projects using accepted project management methodologies.
• Coordinate project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.
• Monitor and manage project quality to ensure that project deliverables are acceptable and fulfill the terms of the project contract or specifications.
• Monitor and manage project schedule to ensure the project is completed on time.
• Monitor and manage project cost to ensure that the project is completed within budget.
• Create documentation procedures to capture and manage changes in original project plan; coordinate and respond to requests for changes from the original specifications.
• Develop, review, and recommend proposals and bids to management.
• Identify potential project risks and recommend strategies to mitigate or avoid them.
• Compile and distribute project information, project status reports, and project budget expenditures; provide regular updates to management, project teams, and others of project status and related issues.
• Plan and manage efficient project meetings to ensure alignment with all parties.
• Oversee multiple projects concurrently.
• Attend work regularly and observe approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.
• Perform related work as assigned.

Qualifications:

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required (substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in engineering, construction management, architecture or a related field is preferred.

SUBSTITUTION:

• Additional years of experience working in construction project management may substitute for required education on a year-per-year basis up to four (4) years.

EXPERIENCE:

• Ten (10) years' experience in commercial construction management is required (substitution allowed).
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.

SUBSTITUTION:

• A master's degree in engineering, construction management, architecture, or a related field may substitute for two (2) years of the required experience.

PREFERRED EXPERIENCE:

• Experience in ProjectMates project management software is preferred.
• Experience of state and federal purchasing or contracting procedures is preferred.
• Experience in military construction is preferred.
• Experience working in a military environment is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Must possess or obtain one of the following credentials within the first year of employment:
  
  
  • Certification as a Project Management Professional (PMP) by the Project Management Institute; OR
  • Certified Construction Manager (CCM) by the Construction Management Association of America; OR
  • A valid license issued by the Texas Board of Architectural Examiners; OR
  • Registration as a Professional Engineer (PE) in the State of Texas.
• Occupational Safety and Health Administration (OSHA) 10-Hour Safety Certification is preferred at the time of hire, or it must be obtained within 120 days of employment.

OTHER REQUIREMENTS:

• Background Investigation. Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.
• Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/register/.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• project management theories and practices applicable to projects that are complex in scope;
• scheduling activities to establish baseline schedules, reviewing schedules prepared by others, identifying critical paths required to meet agency goals and criteria;
• cost estimation and budget forecasting;
• systems and procedures used to evaluate a third-party vendor's performance; and
• local, state, and federal laws and regulations relevant to the administration of the project undertaken.

Skill in:

• project management monitoring and in the use of a computer and applicable software; and
• addressing changes in scope, budget or schedule.

Ability to:

• exercise sound judgment in making critical decisions;
• analyze complex information and develop plans to address identified issues;
• demonstrate negotiation and facilitation skills;
• identify project risks;
• prepare reports and charts;
• communicate effectively;
• assign duties and responsibilities and coordinate the work of project staff;
• manage project activities, to establish project goals and objectives, and to identify project gaps;
• oversee and/or supervise the work of others; and
• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in an office setting involving sitting, standing, walking, stooping, kneeling, or crawling. Work may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 50 pounds. Work will involve travel to training sites, facilities, and remote locations where environmental and climate elements may be challenging.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran - DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty - Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability - Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty - Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: No military equivalent

United States Navy: BU Builder

United States Coast Guard: SEI16 Acquisition Project Management

United States Marine Corps: 8060 Acquisition Specialist

United States Air Force: 63AX Acquisition Manager

Additional Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Contact TMD's Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or [email protected]