Your Responsibilities as a Sr Marketing & Proposal Coordinator:- Collaborate with marketers, project managers, support staff, and leadership on positioning, proposals, statements of qualifications, rosters, interviews, and related tasks on infrastructure, environmental, and stormwater projects across the country.
- Work alongside local marketers based in Portland, Oregon, and Vancouver, Washington, in pursuit of new work, with an emphasis on projects in the Pacific Northwest.
- Assist with the retrieval and tracking of requests for proposals/qualifications and lead go/no-go discussions
- On low-, medium-, and high-complexity pursuits-Lead the proposal process, from go/no-go discussion through drafts and reviews, to submittal and (when applicable) interview. Includes layout, writing, and coordination.
- Assist with the writing, cataloging, and updating of project materials, such as project descriptions, team resumes, and client references.
- Produce proposals in person, as needed, from either the Portland, Oregon, or Vancouver, Washington office.
- Coordinate shipping and travel to client locations for proposal delivery, as needed.
- Support special events and tradeshows, on occasion.
- Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
- Update the client relationship management (CRM) system and related databases.
- Fulfill other marketing and proposal tasks, as needed.
What we're looking for:- Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
- Minimum of 5 years of experience as a marketer in the architecture, engineering, and construction (AEC) industry or other professional services fields.
- Ability to work from the Portland, Oregon, and/or Vancouver, Washington, office for training and teambuilding 1-2 days a week (flexible schedule).
- Proficiency in Adobe InDesign and Microsoft Office.
- Developing knowledge of AI for proposal generation, research, and daily tasks.
- Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment.
- Excellent writing and communications skills, with the ability to adapt to different communication styles.
- Valid driver's license, safe driving history and reliable transportation.
- Sponsorship is not available for this position now or in the future.
Why you'll love working for us:- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Working with the best and brightest in the industry.
- 2,000+ employee national firm with 70+ locations across the US.
Apex Title: Sr Marketing & Proposal Coordinator
#LI-AR1
Req ID: 11859
Annual Expected Pay Range
$75,000-$90,000 USD
