Responsible for providing program management, administrative, and coordination support to the American Organization for Nursing Leadership (AONL) CEO and senior leadership team. Manage organizational initiatives, coordinate member-led group activities, support executive priorities, and ensure projects move forward efficiently across departments. Reporting to the Chief Operating Officer and working closely with senior leadership, serve as a central point of coordination for executive initiatives, cross-functional projects, and member engagement efforts.
Essential Functions- Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up. Serve as a primary point of contact for scheduling and administrative support for the CEO and senior leadership team.
- Coordinate executive meetings, prepare agendas and materials, and track action items.
- Manage special cross-functional projects and executive initiatives that support organizational priorities. Develop project timelines, monitor deliverables, and communicate progress to stakeholders. Track project milestones, risks, and action items to ensure timely completion.
- Recommend process improvements that enhance efficiency and project execution.
- Prepare reports, presentations, and project documentation for leadership.
- Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up. Monitor progress toward member-led group goals and assist with reporting and documentation.
- Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation. Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.
- Perform other duties as assigned.
Minimum Qualifications: Education- Bachelor's Degree Business administration, healthcare administration or related field Required or
- Equivalent combination of education and experience Required
Minimum Qualifications: Work Experience- 5+ years Experience in project management, program coordination, executive support, or related role Required
- Experience in a healthcare, nonprofit or association environment Preferred
- Experience supporting volunteer leaders, committees, or boards Preferred
Minimum Qualifications: Knowledge, Skills and Abilities- Ability to manage multiple projects with competing priorities - Required
- Strong organizational, communication, and relationship management skills - Required
- Experience preparing reports, presentations, and meeting materials - Required
- Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint - Required
- Familiarity with project management methodologies and collaboration tools - Preferred
- Experience with Workday, Microsoft Dynamics, NetForum, or similar enterprise systems - Preferred
- Strong cross-functional coordination, meeting & event facilitation, organizational planning and process improvement skills - Required
- Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service and time management skills - Required
Salary Information:Commensurate with related experience. The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.
Salary Range - Minimum:
92000
Salary Range - Midpoint:
115000
Salary Range - Maximum:
138000
We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, PTO/holidays/health days, wellness programs, and more!
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