Scotiabank

Senior Manager, Board Services

Scotiabank • $100K — $130K *
Toronto, ON M3C 0E3In-Person
Legal & Accounting
5 - 7 years of experience
3 weeks ago
Job Overview by Ladders

Qualifications

  • 7+ years of experience in corporate law and board administration or similar roles in a public company.
  • Institute of Law Clerks Certificate or post-secondary Diploma in Legal Administration preferred.
  • Strong understanding of the Bank Act (Canada) and securities legislation.
  • Excellent verbal communication, writing, and editing skills.
  • Proven ability to interact professionally with senior management and board members.
  • Strong organizational, time management, and prioritization skills.
  • Proficiency in managing databases and software applications including MS Office and Adobe Acrobat.

Responsibilities

  • Champion customer-focused culture to deepen client relationships.
  • Coordinate administrative support for Board and Committee meetings, ensuring timely and accurate documentation.
  • Support the production and distribution of meeting materials for executives and the Board.
  • Provide meeting day support and manage pre and post-meeting activities as required.
  • Supervise document processing for corporate seal execution and maintain safekeeping of records.
  • Ensure minute books are accurate and coordinate reviews by auditors and regulators.
  • Lead special projects in Corporate Governance to enhance board activities and compliance.

Benefits

  • Opportunity to join a forward-thinking bank with a collaborative team.
  • Career development with diverse paths for professional growth.
  • Commitment to community impact for employees and customers.
  • Inclusive work environment that encourages creativity and celebrates success.
  • Support for internal development and skill enhancement.
Full Job Description
Requisition ID: 260321

The position contributes to the overall success of the Corporate Secretary's Department/Legal and Corporate Affairs/Corporate/Canada ensuring specific individual goals, plans, initiatives are executed/delivered in support of the Board Services Team's strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:
  • Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
  • Provides a variety of complex and routine administrative and corporate secretarial support for the Bank's Board and Committee meetings by coordinating and securing reports from executive management according to agenda requirements, researching and preparing draft documentation, including notices, agendas, scripts, routine resolutions, skeleton and draft minutes of meetings, correspondence and other information, in a thoughtful, organized and timely manner while ensuring a high level of accuracy is maintained at all times. This includes daily and ad hoc communications to the Board and executive management and regular and direct interaction with executive management across all business lines, the external auditors and directors.
  • Assists in the production and distribution of advance meeting packages and other material for the directors, executives and external auditors, to ensure complete packages and appropriate and timely distribution of materials. This includes ongoing administrative support for the Bank's Board portal, responsibility for the organization of all electronic Board meeting submissions, updating access rights and maintaining all paper-based records and electronic files related to the Board and Committees.
  • Provides meeting day support to the Director, Board Services and Assistant Corporate Secretary and the Vice President, Bank Governance and Corporate Secretary, as required, which may require out-of-town/province or out-of-country travel. Supervises and participates in pre and post meeting support activities.
  • Supervises the processing of all documents received for execution under the Bank's corporate seal, coordinates execution of international documentation with law clerks/legal counsel and attends to certification requirements as necessary. Oversees the permanent safekeeping of Bank and Department records held in three vaults and with Archives.
  • Ensures all minute books are up to date and accurate, including organizing all attachments to the minutes and arranging for signature. Coordinates minute book reviews/examinations conducted by internal and external auditors and regulators (i.e. OSFI, OSC and CRA primarily), information requests for corporation information and records, and due diligence exams consulting with legal counsel, as necessary. Responsible for researching and coordinating paper and electronic document submissions to regulators and auditors.
  • Provides research assistance on special projects. Researches, prepares, and recommends revisions to precedents and technical procedure checklists and identifies and recommends process improvements to enhance productivity and operational efficiency. Cross-trains and learns other responsibilities within the team and provides assistance.
  • Leads or assists in projects of the Corporate Governance Office. This includes back-up support for initial and ongoing assessments of responsible persons of the Bank under OSFI E-17 Guideline, carrying out activities related to the onboarding and off-boarding of Board members, annual self-assessments on compliance with the duties and responsibilities of the Board and its committees as set out in the respective committee charters, Corporate Governance Policies and Board Mandate, and distribution of directors' annual corporate governance questionnaire and collation of questionnaire responses.
  • Ensures the Board of Directors and corporate governance-related information on the Bank's website is up-to-date.
  • Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
  • Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
  • Champions a high performance environment and contributes to an inclusive work environment.


Do you have the skills that will enable you to succeed? - We would love to work with you if you have:
  1. Minimum of 7 years' experience as a corporate law clerk and/or board administration or similar experience in a legal, regulatory or corporate secretarial function of a public company.
  1. Institute of Law Clerks Certificate or post-secondary Diploma in Legal Administration would be an asset. Financial services experience would be an asset.
  1. Knowledge of the business and regulatory environment in which the Bank operates. Ability to apply working knowledge of the Bank Act (Canada) and securities legislation.
  1. Excellent verbal communications, writing and editing skills. Ability to use judgment in anticipating and initiating appropriate action along with the ability to analyze situation/issues and recommend change.
  1. Strong interpersonal and diplomacy skills and the confidence and professionalism required to deal with senior and executive level officers as well as board members.
  1. Strong organizational, time management and priority setting skills in order to meet tight deadlines and produce a quality product. Self-motivated with the ability to work independently with moderate direction and a strong service attitude.
  1. Excellent technical skills and experience managing and maintaining databases (i.e. EnGlobe corporate entity database and Diligent Board Books). Excellent knowledge of Windows, MS Office products (Word, Excel, Power Point), and Adobe Acrobat.
  1. The following behavioral competencies are essential to meet the high product-quality and customer service standards demanded of the group:
    1. detail-oriented, analytical, strong organizational and time management skills, flexible and able to adjust to changing work demands.
    2. self-motivated, efficient and reliable.
    3. ability to exercise discretion with highly sensitive information is particularly important.
    4. flexibility to accommodate a heavy and varied workload - overtime will be required primarily around Board/Committee meetings, the annual meeting and out-of-town/country Board meetings - flexibility to work remotely when required and/or necessary.
    5. communication - essential to have excellent written and verbal skills.
    6. team player - must be able to easily interact, collaborate and take instruction from various individuals including peers.


What's in it for you?
  • The opportunity to join a forward-thinking bank surrounded by a collaborative team of innovative thinkers.
  • A rewarding career path with diverse opportunities for professional development.
  • Internal development to support your growth and enhance your skills.
  • An organization committed to making a difference in our communities- for you and our customers.
  • We have an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success!


Location(s): Canada : Ontario : Toronto

About Scotiabank

Scotiabankers are committed to helping individuals, companies, and communities to thrive in a changing world. From personal and business banking, brokerage, and insurance, to private wealth, and the most sophisticated commercial, corporate and institutional services, they serve the diverse needs of some 21 million customers in more than 55 countries. Founded in 1832 in Halifax, Nova Scotia, their growth has always been fuelled by the success of their customers and their longevity secured by an unshakable commitment to carefully and expertly managing risk and capital. That focus on doing what's right for customers—short- andlong-term—has made us a global financial services leader. Headquartered in Canada, they are over 86, 000 Scotiabankers strong. Each of us are committed to being the best at understanding their customers' needs and all of us working together to deliver practical advice and relevant solutions that help their customers become financially better off.

Scotiabank Careers

Join Scotiabank, a premier financial institution, and become part of a diverse and inclusive team that’s leading the way in global banking. At Scotiabank, we offer more than just job opportunities; we provide a platform for professional growth and innovation in the financial services industry.

Work You’ll Do

At Scotiabank, we’re not just filling positions; we’re cultivating leaders. Dive into a workplace where diversity training and leadership development shape the path to your future. Our commitment to professional growth is evident in our robust training programs and continuous learning opportunities that foster innovation and strategic thinking.

Explore a World of Opportunities

Whether you’re looking for a full-time position, an internship, or a leadership role, Scotiabank has a spectrum of opportunities to fit your career ambitions. Our team is composed of individuals who bring a wealth of skills and perspectives to our company, driving us forward with their creativity and strategic insights.

Innovative Work Environment

Scotiabank’s culture is one of collaboration and respect, where each team member’s contribution is valued. Engage in meaningful work that challenges you to leverage your skills and push the boundaries of what’s possible in the banking sector. Our innovative projects not only support the growth of the company but also ensure our position as a leader in the industry.

Benefits and Growth

Choosing a career at Scotiabank means opting for a life of growth and opportunity. Our employees enjoy competitive benefits, including comprehensive health coverage, retirement plans, and flexible working conditions, all designed to support your career and personal life. We believe in nurturing our team’s potential by providing them with the tools they need to succeed both professionally and personally.

Join Our Team

Ready to take the next step in your career? Explore the job opportunities at Scotiabank by searching our open positions that match your skills and interests. We are continuously hiring and looking for passionate, curious, and solution-driven team players.

Networking and Professional Development

Stay connected and advance your career through Scotiabank’s extensive networking opportunities. Participate in events that connect you with other professionals and leaders within the industry. Our career resources will help you prepare your resume, ace your interviews, and land the job that best suits your career goals.

Stay Ahead

Keep up to date with the latest in career tips, industry insights, and company news—all from the people who work here at Scotiabank. Personalize your experience by subscribing to job alert emails tailored to your preferences and be the first to know about new openings and exciting developments. Join Scotiabank and be part of a team that values integrity, respect, and accountability. Discover how your career can flourish in an environment committed to your professional development and personal growth.
Learn more about Scotiabank
Size
90,619 employees
Market Cap
$57.5 billion
Industry
Finance & Insurance
5 Year Trend
+7%
NASDAQ
BNS
* Ladders Estimates

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