*must be able to work hybrid in NYC (preferred) or Jack US office working East Coast hours*You're a
Senior Producer (experiential/events) who loves planning events and all the work that goes into making them happen (from budgeting and scheduling to staffing and contracting to onsite execution). You will be the engine of the project team with strong communication skills, who supports the flawless execution of the wider team through presence, organization and consistency. You demonstrate a strong understanding of the production process and are focused on keeping the team on track.
What you'll be doing: Support the EP and lead a team of Coordinators in managing all Production aspects of the events for one of our premiere tech client portfolios.
Program end-to-end ownership:
- Lead program intake conversations with clients
- Develop program estimates to align with agreed upon deliverables
- Draft and route scopes of work for internal and external approval
- Manage project teams of variable sizes 2 - 8 people from program kick off through conclusion
- Build, communicate and maintain program schedules and deadlines
- Facilitate cross department deliverables and communications (i.e. creative and strategy)
- Lead project specific meetings and communications include topic prioritization and solution facilitation
- Ensure program remains in compliance with internal and external requirements
- Oversee timely reconciliation of projects including submission of costs
- Collaborate with finance department to report and maintain program revenue predictions
- Manage post-event internal and external debrief and learning documentations
- Implement process and execution learnings and identify opportunities for improvement and efficiency
- Maintain consistent professional process and standards across simultaneous projects
Staffing and vendor management:
- Develop resourcing plans and secure program resources with support of internal resourcing team
- Source and brief vendors for program deliverables
- Negotiate vendor costs to meet budget expectations
- Review vendor contracts and route for internal approval
Onsite execution and management:
- Oversee onsite execution of programs including managing suppliers, troubleshooting and ensuring seamless attendee experiences
- Develop onsite contingency plans
What you'll bring to Jack:
- 5 plus years of experience in the events industry or experiential agencies.
- Technical skills required: Fluency in Google Workspace, Adobe Acrobat, experience with budget authorship / management / reconciliation and expense tools.
- Experience with major tech clients and/or Fortune 100 brands preferred.
- Deep experience in creating and managing event budgets - from creation to reconciliation - with the ability to speak to budget status and provide solutions.
- Ownership of production schedules - from creation to execution.
- Strong negotiation skills when it comes to vendors/partners and experience reviewing related contracts
- Problem solver ready to tackle any challenge - with the ability to be proactive, anticipate needs, and be resourceful with the ability to manage up and sideways effectively.
- Cool under pressure - ability to work under tight deadlines.
- Excellent attention to detail in any project you complete. You leave nothing to chance.
- Great communicator in both written and verbal - ability to get your points across clearly and drive people to action.
- Willingness and ability to travel with ease, including some weekends as needed.
- Flexible and agile - open to learning new processes and prepared for unexpected situations that might pop up.
- Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity, innovation, and belonging.
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