Senior Executive Assistant – VP, Patient Access and Services

Work Arrangement: Remote for U.S. based candidates

Location Preference: Preference will be given to candidates based in the Chicago area to support occasional travel to the Deerfield, IL office.

Work Schedule: 7:00 AM - 4:00 PM PST, Monday-Friday

Live

What you will do

Let’s do this. Let’s change the world.

As a Senior Executive Assistant supporting the Vice President of Patient Access and Services in the Rare Disease Business Unit, you will play a critical role in ensuring seamless operational execution and strategic support to one of the most pivotal leadership roles at Amgen. You will be a proactive partner and gatekeeper, ensuring the VP’s priorities are met with precision, confidentiality, and foresight.  You will act as an extension of the PA&S Leader and their leadership team strengthening culture and reputation in our mission to serve Rare patients.

This role requires superior organizational acumen, discretion, and the ability to communicate across all levels of the organization. You will also be expected to operate with a high degree of independence and decision-making capability, ensuring the VP remains focused on delivering impact across the patient access and services ecosystem.

Key Responsibilities:

Executive Operations & Calendar Leadership

• Strategically manage the VP’s complex calendar, proactively resolving conflicts and aligning with business priorities
• Prepare agendas along with corresponding resources, pre-reads for external meetings as well as internal PA&S LT meetings
• Coordinate domestic and international travel and logistics, ensuring seamless itineraries and documentation support
• Manage expense reporting, timekeeping, and approvals in compliance with corporate policies
• Provide oversight and accountability on key corporate initiatives such as HR training, compliance, etc. to ensure visibility and timely completion organization wide
• Develop executive communications, in alignment with VP and SPO and distribute on behalf of VP and PA&S LT
• Maintain engagement plan including Compliance, external meetings and recognition/culture cadence

Strategic & Confidential Support

• Handle sensitive and highly confidential communications, including strategic initiatives, HR matters, and patient services planning
• Prepare and edit correspondence, presentations, and briefing materials for executive meetings
• Attend select leadership meetings to take notes, manage follow-ups, and support key deliverables
• Work closely with the Strategic Planning & Operations director on PA&S Team calendar, VP Engagement Plan, Culture calendar and recognition opportunities
• Support talent onboarding and offboarding processes

Cross-Functional Collaboration

• Liaise effectively with Patient Access and Services leadership team, Rare Disease Commercial team, Corporate Affairs, and key enterprise functions
• Serve as a point of contact for internal stakeholders and external partners on behalf of the VP
• Support planning and coordination of key leadership meetings, team offsites, and business reviews

Project Management & Event Coordination

• Track timelines and deliverables for strategic initiatives and executive-level projects
• Manage logistics and execution for internal and external events, advisory boards, and cross-functional planning sessions
• Assist in budget tracking and procurement processes for the VP’s office

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an operationally strong and service-oriented leader with the following qualifications.

Basic Qualifications:

• Associate’s degree and 4 years of administrative experience; OR
• High school diploma / GED and 6 years of administrative experience

• Bachelor’s degree
• Executive assistance experience
• Strong technical knowledge and experience especially with Amgen’s internal infrastructures
• Ability to attend onsite meetings in Deerfield
• (Microsoft Vista, Microsoft Visio, SharePoint, SAP, IS Online Service Request, Help Desk; Concur/Expense Reporting; Carlson Wagonlit Travel; e-Finity)
• Exceptional communication skills – oral and written
• Self-starter who can function autonomously
• Focus on deliverables within agreed upon deadlines
• Ability to pay close attention to detail and manage several projects simultaneously
• Team Player – ability to function as an integral member of a small team
• Honed leadership skills
• Outstanding interpersonal skills
• Excellent Microsoft suite ability
• Excellent time management and project management skills
• Innovative, creative, flexible

What you can expect from us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models, including remote and hybrid work arrangements, where possible

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

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Salary Range