Who are we hiring?The Senior Administrative Assistant will support the SVP Sports Strategy & Administration, SVP Event Presentation and Executive Producer, and the SVP Sports Communications. The Senior Administrative Assistant will perform clerical, administrative, and secretarial support in a fast-paced environment and is expected to be a self-starter.
What will you do? - Work collaboratively with the other Senior Administrative Assistants to ensure all team members have the necessary information when called upon.
- Coordinate and arrange meetings and schedules in a fast-moving environment.
- Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
- Prepare comprehensive travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
- Organize, reconcile and submit executive and departmental expense reports on a monthly basis.
- Handle all departmental invoice processing and payments.
- Coordinate logistics for special business events and projects; help locate and obtain information & resources; anticipate and prepare materials as needed.
- Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the business are carried out seamlessly.
- Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
- Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
- You may be requested to support other Executives of the organization in addition to your regular administrative coverage and responsibilities.
- Order and stock appropriate office supplies and equipment for executive staff.
- Perform other general duties as assigned to support the MSGS Business Ops division.
- Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
What do you need to succeed?- Candidates who have completed a minimum of 60 credit hours of college-level coursework (representing 2 years), or have shown similar self-development through certifications, trade school coursework, etc. are preferred.
- Candidates must have a minimum of 5 years hands on experience in support of senior leadership within a complex organization.
- This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as deal with complex and ambiguous matters within a large matrixed organization.
- The ideal candidate must be highly flexible, stress tolerant and motivated, with an ability to work independently as well as in a team setting.
- Able to always maintain confidentiality and professionalism while using sound business judgment.
- Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.
- Ability to demonstrate success in managing multiple tasks while under tight deadlines and financial constraints.
- Must possess excellent verbal and written communication, organizational, and time management skills.
Special Requirements - Ability to work a flexible schedule inclusive of days, nights, weekends and holidays
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Pay Range
$75,000-$110,000 USD
At MSG, we recognize the importance of upskilling employees' talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
