RFP ManagerDepartment: Operations
Employment Type: Full Time
Location: United States
DescriptionAs a
RFP Manager you will own the front end of build planning and bid response for outside-plant (OSP) construction. This role converts KMZ/KML and other geospatial data into clear, constructible routes; develops quantity takeoffs; identifies risks; and produces compliant, on-time RFP responses. Success requires strong map literacy, rigorous bid/compliance discipline, and practical construction judgement.
Key Responsibilities- Open, review, and interpret KMZ/KML, shapefiles, GeoJSON, and PDF plan sets in tools like Google Earth Pro, QGIS/ArcGIS, and Bluebeam
- Validate routes, utilities, and environmental constraints; flag conflicts (bridges, rail, waterways, protected areas)
- Produce preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/validate bill of materials (BOM)
- Align routes with traffic control needs; capture assumptions and constraints
- Translate routes to constructible sequences; identify access, staging, spoil management, and restoration requirements
- Validate takeoffs with spot field checks; coordinate with utility locators and 811 procedures
- Support permit packs (traffic control sheets, crossings, bore profiles), and precon meeting materials
- Provide redline updates from field feedback; maintain revision control through award and NTP
- Maintain trackers (bids, addenda, RFIs, risks, quotes, deliverables)
- Facilitate handoff to operations: route files, takeoffs, assumptions, and risk items
- Contribute to standards: symbology, naming conventions, estimate templates, and RFP boilerplates
- Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; build a compliance matrix and submission checklist
- Lead RFI/Q&A tracking; clarify scope gaps, locates, QC/testing, restoration, and as-built deliverables
- Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scope; normalize quotes and document inclusions/exclusions
- Prepare full response packages: technical approach, construction means/methods, schedule, staffing, risk register, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable)
- Draft bid assumptions, exceptions, and clarifications that protect margin and delivery
- Ensure on-time, compliant submission (digital portals or physical delivery); archive artifacts for handoff
Skills, Knowledge and Expertise- 3+ years in OSP/underground utilities construction estimating, design support, or field engineering
- Proficiency with KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS) and Bluebeam Revu
- Demonstrated ability to read civil/utility plan sets, profiles, details, and traffic control drawings
- Hands-on understanding of HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirements
- Strong business writing and document control skills; comfortable owning compliance matrices and bid calendars
- Intermediate Excel (lookups, pivots), and experience with SharePoint/Smartsheet/Jira or similar trackers
- Experience responding to telecom/municipal/utility RFPs with complete technical + commercial packages
- Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities
- Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows
- Knowledge of applicable safety and construction standards (e.g., trenching/shoring practices, make-ready basics)
- Basic CAD literacy for viewing and markup (AutoCAD/BricsCAD or similar)
- Vendor/subcontract coordination and quote normalization experience
Benefits- Health Insurance plans; (health, dental, vision);
- Whole Life Insurance;
- 401k Plan;
- PTO/Paid Holidays;
- Great Work Environment;
- Career Advancement Opportunities.
