Description

RFP Delivery Manager

The Role

The RFP Delivery Manager owns the end-to-end execution of AArete's RFP portfolio while serving as a strategic thought and writing partner to the Vice President. This role is accountable for on-time delivery, content quality, and day-to-day decision-making across all pursuits.

The role combines delivery leadership, healthcare and business acumen, exceptional writing and editing capabilities, and effective use of AI to drive a more efficient and effective proposal process. This is a hands-on role requiring both strategic thinking and direct execution.

Work You'll Do

RFP Delivery Ownership

• Lead the full lifecycle of RFPs from intake through final submission
• Own project plans and timelines, compliance tracking, review cycles, and final quality control
• Act as the primary point of accountability on delivery-related issues, independently resolving issues and escalating when appropriate

Strategic Interpretation and Support

• Apply strong healthcare and business acumen to interpret guidance from Managing Directors and senior SMEs
• Translate high-level or ambiguous input into clear and compelling proposal positioning, structure, and messaging
• Proactively identify strategic gaps, inconsistencies, or risks, and bring forward recommendations and solutions

Writing and Content Ownership

• Take direct writing ownership of proposal sections as needed, including executive summaries, solution approaches, and strategy-heavy responses
• Edit and finalize content to ensure clarity, concision, persuasiveness, and executive-level quality
• Ensure consistency with AArete's voice, POV, win themes, and differentiators across the full proposal

AI-Enabled Proposal Execution

• Integrate AI thoughtfully into the proposal process to improve speed, quality, and consistency
• Apply AI to accelerate drafting, synthesize SME input and prior content, and perform compliance and redundancy checks
• Establish clear guardrails to ensure AI generated content is validated, refined, and aligned with AArete's natural, direct, and non-fluff voice
• Coach proposal team members on the practical, responsible use of AI in proposal development

Quality and Risk Management

• Establish and maintain standards for clarity, consistency, accuracy, and non-redundancy across all submissions
• Proactively identify and manage risks related to scope, resourcing, compliance, timelines, and narrative quality
• Resolve issues independently where possible, escalating strategically with clear recommendations and options

Key Characteristics of the Role

• Combines hands-on execution ownership with strategic judgement
• Requires substantive writing and editing responsibility
• Serves as a trusted operational and strategic partner to the VP
• Leverages AI to increase proposal speed, efficiency, consistency, and quality
• Other duties as assigned [EC1]

Requirements

• 5+ years of experience in proposal management, RFP development, consulting, or a related field
• Exceptional judgement, critical thinking skills, and a strong ownership mindset, with the ability to operate independently and make sound decisions with limited oversight
• Strong healthcare domain knowledge strongly preferred
• Proven experience leading complex and/or high-stakes RFPs in partnership with senior stakeholders
• Exceptional writing and editing skills, including the ability to develop clear, concise, persuasive, executive-level content
• Demonstrated ability to synthesize ambiguous or complex input into clear, compelling, and differentiating responses
• Practical experience leveraging AI tools in proposal development or similar content-intensive workflows
• Strong project management skills with demonstrated ability to manage multiple concurrent pursuits, competing priorities, and tight deadlines
• Applicants must be based in Chicago, IL, and flexible to work from our Chicago office as needed
• Must be legally authorized to work in the United States without the need for employer sponsorship[EC2]

Compensation & Benefits

• Flexible PTO, monthly half-day refuels, volunteer time off, 10 paid holidays
• Own Your Day flexible work policy
• Competitive majority employer-paid benefits: Medical, Dental, Vision, 401K Match
• Generous paid parental leave options
• Employer-paid Life Insurance, Short Term Disability, Long Term Disability
• Charitable contribution matching program
• New client commission opportunities and referral bonus program
• Bike share discount program

The estimated base salary range for this position is $105-130K. In addition to this base salary, individuals may be eligible for an annual discretionary bonus. This range is a part of a competitive, total compensation package together with our majority employer-paid benefits and incentive pay for eligible roles. Please note that this range is a guideline, and individual total compensation may vary due to numerous factors, including but not limited to experience level, certifications, and other relevant business considerations.

AArete will accept applications until the position is filled. The job posting will be removed once the role is no longer available. [EC3]

[EC1]Do not remove

[EC2]Must receive written leadership approval to remove any of these requirements

[EC3]Can be removed if role will not be posted (internally or externally)