Hands-on builder with experience creating workflows and automations.
Strong judgment and systems thinking to identify key issues.
Comfortable using tools like Zapier, n8n, and APIs for workflow enhancement.
Recruiter-first mentality to tailor solutions effectively.
Proven ownership mentality from problem to implementation.
Ability to earn buy-in and navigate disagreements effectively.
Organized and adaptable in fast-paced, ambiguous environments.
Responsibilities
Own and enhance systems, workflows, and infrastructure for recruiting.
Collaborate with recruiters to identify and solve friction points.
Build custom solutions such as automations and integrations.
Diagnose root causes of issues, redesigning processes as necessary.
Ensure data integrity, providing insights into recruiting metrics.
Automate repetitive tasks while balancing human interaction.
Drive process adoption and continuous improvement post-launch.
Create scalable documentation to maintain healthy systems.
Evaluate and implement new technology to improve efficiency.
Design flexible solutions that can evolve with company growth.
Benefits
Opportunities for growth and ownership as the company scales.
Competitive pay coupled with meaningful equity options.
Comprehensive benefits focused on health and wellbeing.
Strong emphasis on team collaboration and social activities.
Full Job Description
What You'll Do
Own and continuously improve the systems, workflows, and infrastructure that power recruiting at Rillet.
Partner closely with recruiters to identify the biggest sources of friction, manual work, and unreliable data - then prioritize what will have the most impact.
Build solutions yourself, from Ashby workflows and automations to Slack bots, AI-powered tools, integrations, and lightweight internal applications.
Diagnose root causes instead of patching symptoms, redesigning the underlying process when tooling alone won't solve the problem.
Make our recruiting data trustworthy and useful, giving the team clear visibility into pipeline health, funnel performance, and where processes are breaking.
Automate repetitive recruiter work while being thoughtful about what should remain human and manual.
Own recruiting processes after launch - driving adoption, measuring whether they work, and iterating when they don't.
Build simple, scalable documentation so systems and processes stay healthy as the recruiting team and company grow.
Evaluate and implement new recruiting technology, AI tools, and workflows that make our team significantly more effective.
Right-size solutions for Rillet today while building with enough flexibility to evolve as we scale.
Who We're Looking For
You're a hands-on builder who can turn operational problems into working workflows, automations, integrations, or tools.
Strong judgment and systems thinking, with an ability to cut through messy problems, find root causes, prioritize what matters most, and leave lower-impact problems alone.
Comfortable experimenting with tools like Claude, Cursor, Zapier, n8n, APIs, and scripts. You don't need to be a software engineer, but you should be excited to build.
Deeply recruiter-first, with a desire to understand how the team actually works and where the biggest pain points are before designing solutions.
You take ownership from problem solution implementation adoption, with the follow-through to make sure what you build continues working over time.
You favor simple, effective solutions over unnecessary complexity, know when not to automate, and build for the company we are today.
Able to earn buy-in, navigate disagreement, and drive adoption without relying on authority or escalation - while being willing to change your approach when something isn't working.
Highly organized and comfortable operating with speed and ambiguity, with strong documentation and processes that others can easily understand and maintain.
Life at Rillet
Grow with us. Take meaningful ownership, expand your scope, and make an impact as Rillet scales.
Competitive pay and meaningful equity. Be rewarded for the value you help create.
Benefits that support you. We offer competitive benefits designed to support your health, wellbeing, time away from work, family, and long-term financial goals.
Better together. We value collaboration, connection, and spending meaningful time together as a team. We regularly create opportunities to connect through team meals, events, and company gatherings.
