Job Title
Publications Manager

Agency
Texas Division of Emergency Management

Department
TEMAC and Journal Publications Section

Proposed Minimum Salary
$9,646.88 monthly

Job Location
Austin, Texas

Job Type
Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed.

The Publications Manager, under general direction, is responsible for leading the Domestic Preparedness team. Oversees the daily operations of marketing, outreach, editorial considerations, and podcast production. Facilitates collaborative efforts between team members during all phases of the production process. Maintains production schedules, coordinates publication content, tracks and edits content. The Publications Manager develops strategies to enhance content visibility, strengthen communication and engagement. Serves as a point of contact for external partners. Plans, assigns, and supervises the work of others. Works under minimal supervision, with latitude for the use of initiative and independent judgment.

This position is considered at-will status and serves at the discretion of the head of the agency.

*Salary is a fixed rate and is non-negotiable.

*This position is located on-site and not subject to telecommuting.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Assists in the development and management of strategic plans, goals, and objectives for Domestic Preparedness.
• Measures and reports progress on program objectives.
• Oversees outreach and engagement priorities while tracking program productivity, monitoring metrics and deliverables, and ensuring organizational outcomes are met.
• Coordinates the planning, implementing, and promoting of Domestic Preparedness attendance at events.
• Reviews outreach and engagement programs statistics for reporting, identifies trends, tracking progress, and provides solutions or adjustments to programs.
• Maintains outreach and engagement records and provides progress reports.
• Manages production process, including copy editing, proofing and production schedules. Ensures that production schedules and publication deadlines are met.
• Builds and maintains strong relationships to foster connectedness and facilitates partnerships between TDEM and external stakeholders through outreach and engagement.
• Represents Domestic Preparedness at business meetings, conferences, and seminars or on boards, panels, and committees.
• Assists the Research and Journal Publication leadership in setting goals, developing plans of action, and measuring results.
• Plans, assigns, and supervises the work of others.
• Supervises unit staff and is responsible for evaluating and assessing subordinates' performance.
• Develops schedules, priorities, and standards in executing initiatives to ensure efficiency within unit.
• Perform related work as assigned.
• Face-to-face and person-to-person interactions are required.
• Maintain a regular course of attendance during authorized work schedule and works extended hours when needed.
• Ability to travel (25%).

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

MINIMUM QUALIFICATIONS:

Education - Bachelor's degree in applicable field or equivalent combination of education and experience.

Experience - Eight (8) years of related experience. Including two (2) years of experience managing programs.

PREFERRED QUALIFICATIONS:

Experience in outreach, engagement, marketing, communications, or publishing.

*Additional related work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year of experience equivalent to thirty (30) semester hours. A completed advanced degree in a relevant field may also be substituted in lieu of work experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Advanced knowledge and application of outreach and engagement programs.
• Strong communication and interpersonal skills, models best practices in a work environment, driven to succeed through collaboration and diplomacy and has a high level of business acumen.
• Strong public engagement skills, meeting and committee facilitation skills, and effective executive reporting.
• Self-starter and ability to be organized and flexible in a high-paced or multi-demand working environment.
• Ability to communicate clearly, both orally and in writing, with the public, employees, and others in an effective, tactful and courteous manner.
• Ability to organize and direct the work of others.
• Ability to build and sustain diverse networks, coalitions, and partnerships. Exhibits cultural sensitivity and understanding.
• Ability to multitask and work cooperatively with others. Effectively meet multiple deadlines without sacrificing accuracy, timeliness, or professionalism.
• Facilitates effective communication and presentation of information and/or training to individuals and a wide variety of audiences.
• Adept in the creation of clear, concise, and professional documents, reports, and presentations.
• Proficiency in accessing relevant information and utilizing and/or presenting research and conclusions in a clear and concise manner quickly and efficiently.
• Exhibits creative reasoning and effective decision making in the absence of/or under minimal supervision.
• Scrutinizes data/information, discern variations/similarities, and identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
• Must possess appropriate levels of proficiency with utilized software and systems (Microsoft Office Suite,
• Adobe, Visio, etc.) and be able to learn new software/systems.
• Responsible in the handling of sensitive and confidential information, and situations, and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
• Availability for after-hours, holiday, overnight, and weekend work may be required.
• Ability to work other than normal working hours, including during disasters and emergencies, sometimes for extended periods with limited relief.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Complete and obtain certification in IS-100, IS-200, IS-700, and IS-800 FEMA courses within twelve (12) months of employment and any other training as determined.

*Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.texas.gov/CompensationSystem/JobDescriptions.

*Resumes are not accepted in lieu of an application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.