Job DescriptionSummary: The Property Manager, Commercial, provides overall operational oversight of a portfolio of eight commercial properties across the Greater Toronto Area, with responsibility for maintenance, capital planning, budgets, projects, and preserving the long-term condition and value of the assets. Reporting to the Director, Commercial Real Estate, the role proactively identifies priorities, exercises sound business judgment, and directs resources to deliver effective, cost-conscious solutions.
Salary Range: $100,000 - $120,000 per year plus a monthly car allowance
What you'll get to do: Portfolio & Asset Oversight:- Provides day-to-day oversight of portfolio operations, and directs resources based on condition, risk, cost, and impact on the assets.
- Identifies building and operational priorities and makes informed decisions on required maintenance, repairs, capital improvements, and other property-related matters.
- Determines where to repair, defer, or replace building components and systems, balancing immediate operational needs with long-term asset requirements.
- Develops multi-year capital and lifecycle plans to proactively address building needs and preserve the condition and value of each asset.
- Exercises independent judgment within established budgets and priorities, escalating matters that carry significant financial, legal, or strategic implications.
Capital Planning & Budget Management:- Recommends and manages capital expenditures across the portfolio, evaluating major building systems and replacements, and prioritizing projects based on need, cost, risk, and long-term value.
- Prepares and manages annual operating and capital budgets, controlling costs, tracking variances, and ensuring spending aligns with the financial objectives of each property.
- Makes and communicates spending decisions on maintenance and capital work, weighing cost, urgency, longevity, and return on investment.
- Reviews purchase orders and vendor invoices promptly, ensuring work is completed as scoped and invoices accurately reflect work performed and amounts owed.
Maintenance & Building Operations Oversight:- Directs the maintenance and repair program across the portfolio, ensuring building systems, common areas, and tenant spaces are maintained in strong operating condition.
- Assesses maintenance and building issues, determines appropriate and cost-effective solutions, and takes a hands-on approach to resolving issues while directing team members, contractors, or trades as required.
- Establishes and oversees preventative maintenance programs to proactively address building needs and reduce reactive maintenance costs.
- Oversees property inspections and condition assessments, using findings to inform maintenance priorities and capital planning.
- Ensures buildings remain compliant with applicable codes and regulations, including fire safety and emergency response requirements.
Renovations & Capital Projects:- Oversees renovation, base-building, and tenant improvement projects from planning through completion, with accountability for scope, budget, timeline, and quality.
- Reviews spaces and develops recommendations for repairs, layouts, and tenant improvements that maintain marketability and support re-leasing.
- Directs internal team members, contractors, and trades through each phase of a project, resolving issues and keeping work on scope and budget.
Team, Contractor & Vendor Management:- Provides leadership and direction to team members, setting priorities, standards, and expectations and ensuring work is completed safely and effectively.
- Selects, manages, and holds contractors and vendors accountable, monitoring performance to ensure work is completed safely, on time, on budget, and to standard.
- Builds and maintains a reliable network of qualified trades and service providers to support the portfolio efficiently and competitively.
Leasing & Tenant Support:- Supports leasing activity by ensuring available spaces are maintained in showing-ready condition and conducting property showings or stepping in as required.
- Advises on tenant improvement requirements, feasibility, and cost, and oversees the preparation of spaces for new occupants.
- Maintains strong tenant relationships, responding to building-related needs in a way that supports retention and satisfaction.
Who you are:- Progressive experience in commercial real estate, facilities, or property management, including responsibility for managing budgets, capital, and multiple properties.
- Real estate experience is a strong asset, including familiarity with commercial leasing, tenant relationships, and how building decisions affect asset value.
- Strong understanding of commercial building operations, maintenance, and building systems, including HVAC, plumbing, electrical, mechanical systems, and general construction.
- Proven decision-making, problem-solving, and troubleshooting skills, with the ability to assess issues, determine practical solutions, and exercise sound judgment across maintenance, capital, and operational matters.
- Practical, hands-on approach to property operations, with the ability to assess building needs and direct appropriate resources to address them.
- Demonstrated leadership experience, with the ability to effectively direct team members, contractors, and vendors to deliver results.
